Tender Title: Supply and Delivery of Spare Parts
Tender Reference Number: 18c3ed9de
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs is inviting bids for the Supply and Delivery of Spare Parts, including components such as Clutch Disc Drive Front, Driven Disc, Steering Hydraulic Booster Repair Kit, Double Safety Valve, Inlet Hose for Oil Cooler, Drain Pipe, Pipe Assembly from Water Separator, and Diaphragm. The tender aims to enhance the operational efficiency of military equipment by ensuring a reliable supply of critical spare parts.
Scope of Work and Objectives
The primary objective of this tender is to solicit proposals from qualified suppliers who can provide high-quality spare parts in accordance with the specifications set forth by the Department of Military Affairs. The expected deliverables include the complete supply of the listed spare parts and the assurance of their compatibility with existing military equipment.
Eligibility Criteria
To qualify for submission, bidders must be legally registered entities that meet the following eligibility requirements:
- Must be compliant with national procurement standards.
- Previous experience in supplying similar spare parts will be an advantage.
- Suppliers should have the capability to deliver the specified quantities on time.
Technical Requirements
Potential bidders must demonstrate compliance with all outlined technical specifications and quality standards defined by the Ministry of Defence. It is crucial that vendors adhere to testing criteria for each component, ensuring that products are durable and effective.
Financial Requirements
Vendors must provide evidence of financial stability, including recent financial statements. Bidders are also required to disclose any deposits or guarantees, which might include an Earnest Money Deposit (EMD) required to bid on the contract.
Document Submission Details
Bidders should submit the necessary documents, including the technical bid and financial bid, through the designated online platform. All submissions must be made in the acceptable formats as specified in the tender documentation, and late submissions will not be entertained.
Special Provisions
This tender includes provisions to promote participation from Micro, Small, and Medium Enterprises (MSEs) and innovative startups. These included benefits may provide an advantage in the evaluation process, encouraging local industry.
Evaluation Process
The evaluation of bids will be conducted in a transparent manner based on criteria such as compliance with technical specifications, price competitiveness, and the delivery timeline proposed by the bidders. Bids will be assessed on both merit and value for money to select the most suitable supplier.
Delivery Locations
Successful bidders will be required to deliver the ordered spare parts to designated military facilities. Specific delivery locations will be outlined in the contract.
Contact Information
For any inquiries related to the tender, please refer to the contact points mentioned in the official tender notice.
In summary, this tender presents a valuable opportunity for qualified suppliers to contribute to the operational capacity of the military through the provision of essential spare parts. Vendors are encouraged to prepare their submissions carefully and comply with all outlined requirements to enhance their chances of success.
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Frequently Asked Questions
The eligibility requirements include compliance with national procurement regulations, and being a registered entity capable of fulfilling the tender’s provisions. Additionally, prior experience in supplying spare parts to defense sectors may prove beneficial but is not mandatory. Bidders are encouraged to demonstrate their capability and reliability through the submission of supporting documents.
Suppliers need to submit valid business registration certificates, tax compliance documents, and financial statements demonstrating the vendor’s stability. Additionally, compliance certificates indicating adherence to the established technical specifications and quality standards are essential to ensure that the products meet military grade requirements.
The registration process for bidding involves completing an online application via the designated procurement platform. Suppliers must provide all necessary information in the specified fields, and submit the required documents in accepted formats such as PDF or Word. Proper registration is crucial for being considered for the evaluation process.
Payment terms will generally be outlined in the final contract, often involving milestone payments upon delivery and verification of the spare parts. Performance security may also be required to guarantee compliance with contractual obligations, ensuring that vendors deliver on time and maintain the high quality specified in the tender documentation.
The tendering process is designed to encourage bids from Micro, Small, and Medium Enterprises (MSEs) and innovative startups through favorable evaluation criteria. These benefits may include preferential treatment in pricing evaluations and additional support in fulfilling the requirements, thereby promoting local content and adherence to the ‘Make in India’ initiative.
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