Tender Title: Establishment of Conference Hall

Tender Reference Number: GEM/2025/B/6111823

Issuing Authority/Department:
Ministry of Defence, Department of Military Affairs

Scope of Work and Objectives

The Establishment of Conference Hall tender seeks qualified vendors to provide an array of technological and infrastructural equipment essential for the successful implementation of a conference hall. The scope of work includes the supply, installation, and maintenance of the following items:

• PTZ VC Camera
• Quadro Microphone
• Desktop PC i9 (13th Gen, 32 GB RAM)
• HDMI Cable (15 Mtr)
• HDMI Switcher (8x)
• KVM Switch (8 Port)
• USB Hub (4 Port)
• 65 Inch Display Unit

The objective is to create a fully functional conference hall that meets operational and technical requirements for various events hosted by the Department of Military Affairs.

Eligibility Criteria

To be eligible, bidders must ensure they comply with the following requirements:

• Registration as a reputable company in the relevant sector.
• Proven experience in supplying and installing audio-visual equipment.
• Ability to provide technical support and after-sales service.

Technical Requirements

Vendors must adhere to specific technical specifications defined in the tender documentation, including but not limited to:

• All equipment must meet industry standards for quality and reliability.
• Compatibility with existing systems used by the Department of Military Affairs.
• Compliance with energy efficiency norms and regulations.

Financial Requirements

Bidders must submit their proposal along with the necessary financial documents, including:

• Recent balance sheets.
• Bank statements demonstrating financial stability.
• Any relevant tax certifications.

Document Submission Details

All submissions should be completed electronically through the specified platform. Bid documents must be compiled comprehensively, ensuring each criterion is addressed within the submission.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) are encouraged to apply as there will be provisions and benefits tailored specifically for them under this tender. Startups also receive supportive measures to enhance their market presence.

Evaluation Process

The evaluation of bids will be systematic and fair. Bids will be assessed based on the following parameters:

• Compliance with technical specifications.
• Financial viability.
• Past performance and references.

Delivery Locations

Equipment should be delivered to designated sites as outlined in the contract, within the stipulated timeframe.

Contact Information

For additional inquiries, please refer to the tender documentation for available contact details. Vendors are encouraged to seek clarification on any aspect of the tender prior to submission.