Department of Military Affairs Tender by Indian Navy (GEM/2025/B/6205103)
Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV; 2021; Local; Hilly; 80Kms x 10Hrs; Round
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Tender Title: Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV
Tender Reference Number: GEM/2025/B/6205103
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The purpose of this tender is to procure Vehicle Hiring Services for the Department of Military Affairs. The requirement includes hiring vehicles on a per vehicle-day basis for SUVs and MUVs for various transportation needs. The services will be categorized into local and outstation trips within hilly terrain, covering specific distances with specified hours.
The objectives include ensuring timely and reliable vehicle services that meet predefined quality standards, adhering to operational requirements in both local and outstation contexts, and maintaining flexibility to address varying transportation necessities.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Registered legal entity with valid business licenses.
- Proven experience in providing vehicle hiring services, particularly in hilly terrains.
- Ability to offer a fleet of SUVs and MUVs that meet safety and operational guidelines.
- Compliance with local and national transportation regulations.
Technical Requirements
Bidders are expected to present details showcasing their adherence to specific technical specifications, which include:
- A fleet of vehicles that are 2021 models or newer.
- Vehicles maintained according to the manufacturer's recommendations, ensuring both safety and reliability.
- Adequate insurance coverage for all vehicles.
Financial Requirements
Bidders must provide a comprehensive financial proposal that outlines:
- Proposed rates for hiring based on per vehicle per day.
- Evidence of solvency and ability to deliver the required services in a financially stable manner.
- Any additional costs that may be associated with services provided.
Document Submission Details
All bids must be submitted electronically through the designated government e-procurement platform associated with this tender. Bidders should ensure they provide all required documents including:
- Business registration certificates
- Technical and financial proposals
- Compliance certificates for safety and operational standards
Special Provisions
There are special provisions intended to support Micro, Small, and Medium Enterprises (MSEs) and start-ups:
- Preference will be given to qualified MSEs in the evaluation process.
- Provisions for start-ups may include additional support in understanding bidding requirements and navigating the procurement process.
Evaluation Process
The evaluation of bids will follow a structured approach, focusing on:
- Compliance with eligibility criteria.
- Technical capabilities of the bidding entity.
- Cost-effectiveness of the financial proposal.
The bid evaluation will include reviews from relevant technical committees to ensure that all awarded contracts uphold the integrity of service delivery.
Delivery Locations
The vehicles hired under this tender will be utilized primarily in hilly regions specified by the Department of Military Affairs, with specific routes to be finalized upon contract award.
Contact Information
For further inquiries, please reach out to the Department of Military Affairs through the appropriate e-procurement platform. Specific contact details may vary; always check the platform for the latest information.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, showing prior experience in providing vehicle hiring services, especially in hilly terrains, and complying with local transportation regulations. Bidders should also have a fleet of vehicles meeting the specified technical standards.
Bidders must provide relevant certificates which include business registration, vehicle insurance documentation, and any compliance certificates that demonstrate adherence to safety and operational standards required for vehicle hiring services.
To engage with this tender, you must follow the registration process on the government e-procurement platform. Ensure that you have all necessary documentation ready, including business licenses and compliance certificates, before beginning the registration.
The accepted document formats for electronic submissions typically include PDFs, Word documents, and Excel spreadsheets. However, it is advised to check the specific guidelines on the e-procurement platform for any additional format requirements.
The payment terms may vary depending on delivery and service completion. Generally, payments will be scheduled based on the successful provision of hiring services, and detailed terms will be outlined in the final contract following bid acceptance.
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