Department of Military Affairs Tender by Indian Army (GEM/2025/B/6175801)
EPSON BLACK CARTRIDGE,EPSON COLOUR CARTRIDGE,CARTRIDGE 88A,COMPUTER PAPER,78A TONER
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Tender Title: Supply of Printing Supplies
Tender Reference Number: GEM/2025/B/6175801
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The Supply of Printing Supplies tender is aimed at acquiring essential office supplies for the operational needs of the Department of Military Affairs under the Ministry of Defence. This includes the provision of various printing supplies such as Epson black cartridges, Epson colour cartridges, Cartridge 88A, computer paper, and 78A toner. The main objective is to ensure uninterrupted printing operations within the department and to maintain efficient workflow processes.
Eligibility Criteria
To qualify for this tender, bidders must be a registered entity capable of providing the specified goods. Bidders should possess the relevant licenses and meet the financial threshold to ensure they can fulfill orders promptly. All participating bidders should comply with the government-mandated Make in India policies and demonstrate capability through prior experience in supplying similar products.
Technical Requirements
Suppliers must submit products that meet specified technical standards, assuring quality and compliance with the required specifications. Specific attention must be given to the quality standards instituted by the Ministry of Defence. The cartridges must be compatible with the printers in use at the Department of Military Affairs, and samples may be requested for evaluation.
Financial Requirements
Prospective bidders should provide proof of financial stability and capability to supply the goods. This may include balance sheets from recent fiscal periods indicating robust financial health. Compliance with the earnest money deposit (EMD) requirements is essential for consideration, reflecting the serious intent of participation in the tender.
Document Submission Details
Bidders are required to prepare and submit all documents electronically through the designated portal for this tender. The document submission must include technical proposals, financial bids, and all necessary forms as per the guidelines provided. Clear naming conventions and formats are encouraged to facilitate easy evaluation.
Special Provisions
Micro, Small, and Medium Enterprises (MSMEs) and startups will be eligible for benefits as part of this tender process, promoting inclusive growth and innovation. They will have the opportunity to avail themselves of various incentives designed to support new entrants in the market, thereby diversifying supplier options for the Ministry.
Evaluation Process
The evaluation will be conducted on a twofold basis: technical assessment and financial assessment. Technical bids will be evaluated to ensure compliance with all requirements. Only those bids that meet the technical threshold will be considered for financial evaluation. The final decision will be made based on the lowest price quoted among the technically qualified bids.
Delivery Locations
The successful bidders are required to deliver the products directly to the established procurement hub for the Department of Military Affairs, locations determined during the final coordination meeting after tender award.
Contact Information
For further clarifications and to obtain assistance regarding tender submissions, potential bidders should refer to the designated support section on the official procurement portal. All inquiries should be directed to the official email or phone number posted therein.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered legal entity and possessing the necessary licenses to operate within the required sectors. Bidders must demonstrate their ability to supply the products listed effectively and show experience in dealing with similar government tenders. Financial stability will also be assessed, ensuring that bidders can sustain the contract if awarded.
To ensure compliance with the tender specifications, bidders must provide a series of essential certificates. These typically include a valid GST registration, ISO certification where applicable, and any manufacturer authorization or quality assurance certifications for the products being supplied. Detailed documentation validating these certifications must accompany the proposal submission.
Prospective bidders must complete a registration process on the designated bidding platform. This involves providing necessary company details, ownership information, and submitting required documents as per the eligibility criteria of the tender. Bidders should ensure they follow the registration guidelines meticulously, as incomplete submissions may lead to disqualification.
For document submissions, bidders must adhere to the prescribed formats indicated in the tender notice. Generally, accepted document formats include PDF for written documents and XLS/XLSX for financial spreadsheets. To ensure smooth processing, all files should be properly labeled and organized in compliance with the submission guidelines.
The tender process offers several advantages for Micro, Small, and Medium Enterprises (MSMEs), including priority in the evaluation process and eligibility for government schemes aimed at supporting MSMEs. These include financial aids, subsidies, and assistance in regulatory compliance, all aimed at fostering a supportive environment for smaller businesses and promoting sustainable growth under various Government initiatives.
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