Department of Military Affairs Tender by Indian Army (GEM/2025/B/6130516)
POTATO FRESH (DFS-2021, No 363),onion fresh (DFS-2021, No 362),Garlic (Lassan) (DFS-2021, No 361)
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Tender Title: Supply of Fresh Vegetables
Reference Number: GEM/2025/B/6130516
Issuing Authority: Department of Military Affairs, Ministry of Defence
The supply of fresh vegetables tender is an essential procurement program initiated by the Department of Military Affairs under the Ministry of Defence to cater to the dietary requirements of military personnel. The scope of this tender encompasses the procurement of fresh potatoes, onions, and garlic. The total quantity required for this tender is 11,048 units, distributed among the specified vegetables as per the categories listed in the Detailed Food Specification (DFS-2021).
Scope of Work and Objectives
The recipient of the contract will be responsible for delivering high-quality products that meet the defined standards. The primary objectives include:
- Ensuring timely delivery of fresh vegetables to designated military locations.
- Adhering to a strict quality control process to maintain freshness and compliance with military standards.
- Fostering a relationship with suppliers that meet the operational and logistical demands of the military.
Eligibility Criteria
To be eligible for participation in this tender, suppliers must meet specific requirements:
- Suppliers must be registered entities with relevant licenses and certifications.
- The businesses must have a proven track record in similar procurements.
- Compliance with local regulations governing food supply and safety must be demonstrated.
Technical Requirements
The bidders must provide vegetables that meet certain technical specifications, which include:
- Freshness and quality as per DFS-2021 guidelines.
- Packaging to ensure product integrity during transit.
- Traceability documentation reflecting the supply chain processes.
Financial Requirements
Bidders must submit their financial bids with comprehensive details of pricing, including taxes and transportation costs. Performance security may also be required to safeguard against potential defaults.
Document Submission Details
Interested bidders must submit their proposals electronically through the designated government e-procurement portal. All documentation, including eligibility and technical compliance proofs, should be uploaded in the specified format.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate in this tender. Special provisions may apply to facilitate their involvement, acknowledging their role in contributing to the supply chain.
Evaluation Process
Bids will be evaluated based on multiple criteria, including compliance with eligibility and technical specifications, pricing, and ability to meet delivery timelines. The evaluation process aims to select a supplier offering the best overall value for the military.
Delivery Locations
Deliveries will be made to various military stations as listed in the procurement document, ensuring that all vegetables reach their destinations intact and on schedule.
Contact Information
For further inquiries or clarifications regarding this tender, suppliers may refer to the official communication channels of the Department of Military Affairs.
It's highly recommended that all interested parties thoroughly review the tender requirements and prepare their submissions accordingly to ensure compliance with all guidelines and maximize their chances of success.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with valid licenses and certifications. Additionally, bidders must demonstrate prior experience in supplying fresh produce and adhere to all local regulatory standards related to food safety and distribution. Suppliers should also provide documentation evidencing their compliance with specified thresholds concerning capacity and quality standards as outlined by the issuing authority.
The technical specifications for the fresh vegetables include adherence to the criteria set forth in the DFS-2021 guidelines. Products must be of superior quality, exhibiting freshness at the time of delivery. Furthermore, packaging should ensure the protection and integrity of vegetables during transport, and suppliers must provide traceability documentation to confirm sourcing and handling procedures.
The Earnest Money Deposit (EMD) is a mandatory requirement aimed at earnest bids, which serves as security against default. The amount for EMD as well as any provisions regarding its return after the tender process should be clearly outlined in the tender document. Bidders need to ensure that the EMD is submitted in a specified form, typically through a bank guarantee or fixed deposit, complying with the guidelines indicated in the procurement notice.
All submissions must be made electronically through the designated government e-procurement portal. Bidders are required to upload necessary documents in the specified format, ensuring that all required information is complete and accurate. It is crucial to adhere strictly to the submission guidelines to avoid disqualification.
Yes, there are specific benefits provided to Micro, Small, and Medium Enterprises (MSEs) participating in this tender. These may include relaxed eligibility norms, reserved quotas for MSE participation, and special provisions aimed at enhancing accessibility for small businesses. Additionally, participation of MSEs aligns with efforts to promote local sourcing and bolster the economy through enhanced procurement opportunities.
Please refer to the tender document for in-depth details and any potential changes that may arise throughout the tender process.
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