Tender Title: Spices and Condiments Supply
Reference Number: ca281eeb
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to procure a wide variety of spices and condiments including, but not limited to, Turmeric, Chilly, Coriander, Black Pepper, Cumin, Cinnamon, Cloves, Asafoetida (Hing), Fenugreek, and Mustard. The products supplied must conform to quality standards and specifications as outlined in the Indian Standards (IS). The selected bidder will be required to ensure timely delivery complying with government procurement protocols and maintaining the quality assurance throughout the supply chain.
Eligibility Criteria
To be eligible for bidding on this tender, participants must be a registered entity within the relevant business domain and possess the requisite licenses to operate in the food supply sector. The bidder must demonstrate financial stability and previous experience in procuring or supplying similar products. Further details can be obtained in the official guidelines shared during the procurement process.
Technical Requirements
The technical requirements for this tender include adherence to specific Indian Standards (IS) for each type of spice listed. Bidders must confirm their ability to meet these technical specifications while also presenting samples upon request. Quality Assurance (QA) processes must be detailed in the submission to ensure the consistency of the products supplied.
Financial Requirements
Bidders must provide a comprehensive pricing structure along with their bids, including costs of sourcing, packaging, and transportation of the spices and condiments. Payment terms and conditions will be outlined in the bid documents. An Earnest Money Deposit (EMD) will be required to participate in the bidding process.
Document Submission Details
All documents must be submitted electronically through the designated procurement platform. Prospective bidders should prepare to submit their technical and financial proposals along with any necessary supporting documents within the specified timeframe.
Special Provisions
The tender promotes inclusivity by providing special considerations for Micro, Small, and Medium Enterprises (MSEs) and startups. These entities are encouraged to participate as part of government initiatives to boost local businesses and stimulate economic growth.
Evaluation Process
The evaluation process will be based on a two-stage criterion: technical compliance followed by financial assessment. Bids will be reviewed for completeness and alignment with the specified requirements. The procurement committee will conduct evaluations and make recommendations based on these criteria.
Delivery Locations
The spices and condiments must be delivered to designated military establishments as outlined in the bid documentation. Participants must ensure logistics compatibility and timely delivery to specified locations.
Contact Information
For questions and clarifications, bidders may refer to the official contact details provided in the procurement platform or bid documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
13 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in the food supply sector and possessing the necessary licenses to operate. Bidders must demonstrate previous experience and financial capacity to supply the listed spices and condiments. This may encompass providing proof of past contracts or invoices for similar supplies.
Bidders must adhere to stringent technical specifications as specified in the respective Indian Standards (IS) for each item, such as Turmeric (IS 3576), Chilly (IS 2322), and others. Documentation confirming compliance with quality standards must be provided, along with product samples if requested. The goods should also be adequately stored and transported to maintain quality.
An Earnest Money Deposit (EMD) is mandatory for bidders to participate in the tender. The specific amount and payment methods will be detailed in the bid documentation. The EMD acts as a security against the validity of the bid and will be refunded to non-successful bidders after the evaluation process is completed.
Bid documents must be submitted electronically through the designated procurement platform. It is crucial to ensure that all technical and financial proposals, along with required supporting documents, are completed and submitted by the deadline specified in the tender announcement.
Yes, the tender includes provisions that favor Micro, Small, and Medium Enterprises (MSEs), promoting local business engagement in government projects. MSEs may receive benefits such as reduced eligibility criteria or enhanced evaluation scores during the selection process, aligning with national initiatives to bolster economic growth.
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