Department of Military Affairs Tender by Indian Army (GEM/2025/B/6176031)

Tender Title: Supply and Distribution of Spare Parts

Reference Number: GEM/2025/B/6176031
Issuing Authority: Department of Military Affairs, Ministry of Defence

The tender aims to solicit bids for the supply and distribution of a range of essential spare parts including distributor heads, oil seals, handle doors, assembly injectors, injector overhaul kits, engine valve coolant components, hoses, air filter outflows, cylinder head cover gaskets, vehicle speed sensors, alternator belts, and vane pumps. This initiative seeks to enhance operational efficiency within the defence sector through the timely provision of high-quality spare parts.

Scope of Work and Objectives

The primary objective of this tender is to establish a reliable supply chain for critical spare components necessary for the seamless functioning of military vehicles and machinery. Bidders are tasked with ensuring timely deliveries and adherence to required specifications, ensuring that all components meet or exceed industry standards for quality and reliability.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet certain eligibility criteria which typically include:

• Registration as a business entity complying with local laws.
• Evidence of previous experience in supplying similar spare parts to governmental or military institutions.
• Adequate resources and infrastructure to meet the demands outlined in the tender specifications.

Technical Requirements

Bidders are required to adhere to the following technical requirements:

• All components must meet specified technical standards and be compatible with existing systems and equipment.
• Detailed specifications and performance metrics for each item within the scope must be provided.
• Compliant with all local and international regulatory standards for safety and quality.

Financial Requirements

Bidders must demonstrate financial capability, which may include:

• Submission of performance security and earnest money deposits (EMD), specifics of which will be detailed in the tender documentation.
• Proof of a stable financial history and capacity to fulfill the contract without undue risk to public funds.

Document Submission Details

All tender submissions must adhere to the following guidelines:

• Complete documentation as specified in the tender announcement.
• Acceptable formats for document submission include electronic formats (PDF, Word) and physical copies delivered to the designated address.
• Timely submission is critical to the evaluation process; late submissions will not be considered.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Specific benefits may include:

• Simplified registration processes.
• Reduced eligibility thresholds and support for capacity building.

Evaluation Process

Bids shall undergo a rigorous evaluation process based on predetermined criteria including:

• Price competitiveness.
• Compliance with technical specifications.
• Past performance and project references.

Submissions will be scored on a matrix system, ensuring a fair and transparent selection process.

Delivery Locations

Suppliers must be prepared to deliver components to specified military bases and facilities as detailed in the awarded contracts. Flexibility in logistics and transport solutions will be essential to meet delivery deadlines.

Contact Information

For queries and additional information regarding this tender, interested parties may reach out to the Department of Military Affairs, ensuring all inquiries are directed appropriately and concisely for prompt responses.