Tender Title: Cartridge Procurement
Tender Reference Number: GEM/2025/B/6007204
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The Department of Military Affairs is inviting bids for the procurement of various print mark toner cartridges including but not limited to:
- Black Toner Cartridge Model P2031HO
- Colour Toner Model P413: Black CHK, Cyan CCH, Yellow CYH, Magenta CMH
- Black Toner Model P3040H0
The objective of this tender is to enhance operational efficiency within the ministry by ensuring a steady supply of quality toner cartridges essential for printing.
Eligibility Criteria
Eligible bidders must be a registered entity with relevant experience in supplying toner cartridges. Bidders should possess adequate financial stability and technical capacity to comply with the requirements outlined in this tender.
Technical Requirements
Bidders are required to conform to specified technical specifications for the toner cartridges, including compatibility with existing printing devices in use by the Ministry of Defence. All products must meet industry-quality standards for performance and reliability.
Financial Requirements
Bidders must demonstrate their financial capabilities by submitting recent balance sheets or equivalent documentation. An Earnest Money Deposit (EMD) will be required to validate bids submitted.
Document Submission Details
Bids should be submitted electronically through the designated procurement platform. All required documents should be provided in PDF format for uniformity.
Special Provisions
The procurement process includes benefits for Micro, Small, and Medium Enterprises (MSEs) and provisions for startups. Eligible entities will benefit from relaxed bidding criteria and preference in procurement to promote local suppliers.
Evaluation Process
The bids will be evaluated based on predefined criteria such as technical compliance, pricing, quality assurance, and delivery timelines. A comprehensive scoring method will be put in place to ensure transparency and fairness in the assessment process.
Delivery Locations
The materials are to be delivered to specified locations as outlined by the issuing department post-award of contract.
Contact Information
For further information or clarification, bidders are advised to refer to the official notification on the procurement platform. Direct contact details are not provided here to maintain compliance with communication protocols.
This tender allows for significant contributions from local suppliers and aims to bolster the government's commitment to Make in India initiatives, enhancing self-reliance in procuring essential supplies.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity capable of supplying toner cartridges. Bidders must also demonstrate financial stability and possess relevant experience in the market. Additionally, compliance with all specified technical requirements is necessary to qualify for further assessment.
The required technical specifications for the toner cartridges include compatibility with existing printing devices in use by the Ministry of Defence. Each toner cartridge must adhere to industry standards for quality and reliability to ensure optimal functionality and performance during use.
Bids must be submitted electronically via the designated procurement platform. All documents should be provided in PDF format to ensure consistency and ease of review during the evaluation process. Additional formats may not be accepted, so bidders should confirm their submission complies with these guidelines.
The tender process incorporates specific provisions for MSEs to promote local participation in government procurement. MSEs may benefit from relaxed eligibility criteria and preferential treatment during the evaluation process, which aligns with government initiatives aimed at boosting local production and supplier diversity.
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