Purchase of Personal Kit - Reference Number: GEM/2025/B/6264926

Purchase of Personal Kit - Reference Number: 118126add

The Department of Military Affairs, under the Ministry of Defence, is inviting bids for the procurement of a Personal Kit encompassing a comprehensive range of items tailored to meet the needs of military personnel. This tender aims to facilitate the acquisition of high-quality gear and apparel, including but not limited to track suits, warm-up shoes, towels, caps, T-shirts, shorts, socks, floaters, shoulder bags, kit bags, and windcheaters. This procurement supports the department's commitment to ensure that all personnel are equipped with suitable clothing and accessories to enhance performance and comfort.

Scope of Work and Objectives

The primary objective of this tender is to source a total quantity of 494 items across various categories stated above. Each product must adhere to strict quality standards to ensure durability and reliability in diverse usage scenarios. Suppliers are required to showcase their capability to deliver these products in a timely and efficient manner while meeting the requirements set forth by the Department of Military Affairs.

Eligibility Criteria

To qualify for this tender, bidders must meet several eligibility requirements, including being a legally registered entity capable of providing the specified items. It is crucial that all potential vendors demonstrate their experience and competency in managing supply contracts of similar magnitude and nature. Compliance with local legislation and industry standards is mandatory.

Technical Requirements

Bidders must provide a detailed description of the specifications for each item included in the bid. The technical specifications are vital, as they will dictate the selection process. Each product must comply with quality standards relevant to military specifications, including durability, moisture-wicking properties for apparel, and usability for effective performance.

Financial Requirements

Prospective bidders are expected to submit comprehensive financial statements reflecting their capability to fulfill the tender requirements. Pricing must be competitive and aligned with market standards. Additional attention will be given to the Earnest Money Deposit (EMD) details, which must be included in the submission.

Document Submission Details

All documentation must be submitted electronically via the established platform. Bidders must ensure the format of all documents adheres to outlined specifications to avoid disqualification. All bids must be compiled in a single packet, inclusive of technical proposals, financial bids, and necessary certification.

Special Provisions

This tender places special emphasis on the inclusion of Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation. Preferred procurement policies will prioritize vendors conforming to local content and procurement rules, in conjunction with the overarching 'Make in India' initiative.

Evaluation Process

The evaluation of submitted bids will encompass a structured methodology assessing both technical compliance and financial viability. The criteria will consider the quality, delivery timeline, and cost-efficiency. Successful bidders will be notified post-evaluation, and the results will be publicly disclosed in accordance with the transparency guidelines.

Delivery Locations

The successful vendor will be responsible for the timely delivery of all items to specified locations as per the requirements set forth in the tender documentation.

Contact Information

For any inquiries regarding this tender, the point of contact can be accessed through official channels associated with the Department of Military Affairs.