Tender Title: Procurement of Personal Kit

Reference Number: 6ec0de30
Issuing Authority: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The objective of this tender is to solicit bids for the procurement of personal kits, which encompass a variety of essential sports and casual apparel to be used by designated personnel. The kits include, but are not limited to, Track Suits, Warm Up Shoes, Towel Hands, Caps, T-Shirts, Shorts, Socks, Floaters, Inner Stretchable T-Shirts, Kit Bags, and Shoulder Bags. A total quantity of 360 units is required, with all items to meet specific quality and technical standards that will be outlined in the tender documents.

Eligibility Criteria

Bidder eligibility for this tender requires that all participants must be registered entities. Additionally, companies must comply with local procurement policies, which may enrich their eligibility if they are classified under Micro, Small, and Medium Enterprises (MSEs) or startups.

Technical Requirements

All products must meet the set technical specifications that include material quality, durability, and design standards. The bidders are expected to provide documents that prove compliance with these specifications during the submission of their bids.

Financial Requirements

Bidders must be prepared to meet financial assessments during the evaluation phase. Additionally, Earnest Money Deposit (EMD) details, performance security requirements, and payment terms will be outlined in the tender documents. All financial proposals should be transparent and demonstrate a clear pricing strategy.

Document Submission Details

All documents must be submitted electronically through the designated platform. A detailed list of required documents will be provided within the tender’s instruction section. Participants are required to adhere to submission timelines to ensure their bids are considered valid.

Special Provisions

Encouragement for bids from Micro, Small, and Medium Enterprises (MSEs) and startups is in place, promoting inclusivity within the procurement process. These businesses may receive certain benefits and concessions which will also be detailed in the tender documents.

Evaluation Process

The evaluation of submitted bids will be based on predefined criteria that prioritize technical compliance, financial viability, and adherence to quality standards. Each proposal will be scrutinized for its ability to meet the necessary requirements effectively, and the highest-ranked submissions will be shortlisted for further consideration.

Delivery Locations

All items must be delivered to specified locations as detailed in the final agreement once the contract award process is completed. Delivery schedules will be established in coordination with the successful bidder.

Contact Information

For any inquiries regarding this tender, the bidders can refer to the official contact details provided within the tender documents once released. Please ensure that all communications are directed through the established channels to maintain proper records.

Conclusion

This tender presents an essential opportunity for providers of personal kits to engage with the Department of Military Affairs, delivering high-quality products that meet operational standards. Participation is encouraged from all eligible entities, particularly those in the MSE sector, to promote a competitive and fair procurement process.