Tender Title: Supply of Intel Core i5 Mini PC and Accessories
Tender Reference Number: 2bc7d67d
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence is inviting bids for the supply of Intel Core i5 with 13th Gen Mini PCs and their associated accessories. This tender aims to enhance technological capabilities through the procurement of advanced computing solutions that support various operational activities within the military sector.
Scope of Work and Objectives
The scope of work encompasses the supply of 18 units of Intel Core i5 Mini PCs with specifications including:
- Processor: Intel Core i5, 13th Gen
- HDMI 2.1 and at least 3 USB ports
- RAM: 16 GB
- 2 x DDR4 SO-DIMM RAM Slots
- NVMe M.2, 250 GB SSD
- Operating System: Windows 11 with lifetime warranty
- Monitor: 24 Inch IPS Full HD display
- Networking: 2.5G 1G LAN Port
- Warranty: 2 years for all components
The main objective is to procure high-quality mini PCs that will facilitate improved performance, reliability, and efficient operations within military departments.
Eligibility Criteria
To be eligible for participation, bidders must:
- Be a registered entity under applicable laws
- Possess the necessary experience and technical capabilities in supplying computer hardware
- Comply with local content and procurement rules
- Meet the quality standards as prescribed in the detailed specifications
Technical Requirements
Bidders are required to propose products that meet or exceed the specified technical requirements detailed above. Proposals will be evaluated based on compliance with these specifications and expected quality standards.
Financial Requirements
Bidders must demonstrate financial stability and provide relevant documentation, including:
- Evidence of financial capability
- Compliance with tax regulations
- Details regarding performance security requirements
Document Submission Details
All bids must be submitted through the electronic procurement platform as per the guidelines specified in the tender documentation. Submissions must include:
- Technical bid detailing compliance with specifications
- Financial bid indicating pricing structure
Special Provisions
This tender may provide specific provisions beneficial to Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible bidders are encouraged to indicate their MSE or startup status to leverage these benefits if applicable.
Evaluation Process
The evaluation of bids will be based on a two-envelope system comprising technical and financial proposals. Bids will be assessed on adherence to technical specifications, pricing, and compliance with eligibility requirements. The contract will be awarded to the lowest responsive bidder.
Delivery Locations
Successful bidders will deliver the equipment to designated military installations as specified in the bidding documents.
Contact Information
For further inquiries, please refer to the contact section within the tender documentation. Ensure to check all relevant channels for updates regarding the tender process.
Tender BOQ Items
9 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, compliance with local procurement laws, and technical capabilities in supplying computer hardware that meets specific requirements. Bidders must also demonstrate a good track record in similar projects and comply with quality standards to ensure reliability in performance.
Bidders must submit documentation that includes valid business registration certificates, GST registration, and other relevant compliance certificates necessary for the procurement process. Technical compliance certificates for the products being offered must also be included to demonstrate adherence to required specifications and quality standards.
The registration process involves creating a profile on the electronic procurement platform designated for this tender. Bidders must provide all necessary business and compliance details during registration, ensuring all data is up-to-date to qualify for bid submission. Make sure to verify eligibility criteria before proceeding with the registration.
Document submissions for the tender must be in specified formats as indicated in the tender documentation. Generally, formats such as PDF for technical specifications and Excel for financial bids are preferred. Bidders are encouraged to carefully review these specifications to ensure compliance and that no critical information is missed during submission.
MSEs may enjoy various benefits such as simplified evaluation processes, potential price preference, and exemptions from certain eligibility requirements. Additionally, special conditions may be included in the tender for promoting MSE participation, supporting the government’s initiative to enhance local business effectiveness within the defense sector.
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