Tender Title: Supply and Maintenance of Components
Tender Reference Number: 11d354dc6
Issuing Authority
The tender is issued by the Department of Military Affairs, under the Ministry of Defence.
Scope of Work and Objectives
The primary objective of this tender is to solicit bids for the supply and maintenance of various specified components, which include but are not limited to Fuser Assembly, LAN Card, Drum Unit, Cleaning Blade, Paper Pickup Gear, Fuser Sensor, Main Gear Assembly, Processor Fan, Maintenance Box, Teflon, Pressure Roller, Fuser Cover, and Pickup Gear Set. The successful bidder will be responsible for ensuring the quality, durability, and functionality of these components.
Eligibility Criteria
To participate in this tender, bidders must fulfill specific eligibility criteria which typically include:
- Registration as a legal entity.
- Compliance with tax regulations and financial stability.
- Proven track record in supplying similar components or services.
- Adherence to quality standards relevant to the Department of Military Affairs.
Technical Requirements
Bidders are expected to meet various technical specifications, with particular emphasis on the following:
- Components should conform to industry-specific standards.
- Documentation supporting compliance with ISO certifications or equivalent quality standards.
- Capability to provide adequate technical support and maintenance services.
Financial Requirements
Bidders are required to demonstrate their financial capability through:
- Submission of financial statements for the preceding financial year.
- Insurance for liability and performance bonds.
- Adequate pricing models that align with typical market rates.
Document Submission Details
All submissions must be made electronically through the designated portal. Required documents typically include:
- Bid proposal.
- Compliance certificates.
- Financial documents.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides benefits designed to support startups. Provisions may include relaxations in financial criteria or specific quotas reserved for these entities.
Evaluation Process
The evaluation of bids will be conducted based on the following criteria:
- Compliance with technical and financial requirements.
- Price evaluations reflecting value for money.
- A comprehensive analysis of past performance by the bidders.
Delivery Locations
Components must be delivered to specified locations as outlined in the tender documents, generally within the purview of operations related to defense and military affairs.
Contact Information
For queries related to this tender, interested parties may refer to the contact details provided in the tender documentation.
Additional Information
Bidders are encouraged to review all tender requirements carefully and ensure that their bids answer all stipulated criteria comprehensively. Active participation from eligible companies is essential to support the objectives of the Department of Military Affairs.
Tender BOQ Items
13 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity, compliance with tax regulations, and demonstrating financial viability. Additionally, bidders must show a history of supplying similar components and be able to adhere to quality standards specified by the issuing authority.
Bidders must procure and submit various certificates, including proof of company registration, compliance with relevant ISO or industry-specific standards, and any applicable tax compliance certificates. These documents validate their eligibility and support their bid submission.
The registration process necessitates that bidders create an account on the designated online portal. They must complete the profile with accurate information and upload required documents, including financial statements and technical proposals, for the tender submission.
All submitted documents must typically be in PDF or Word format, as specified in the tender guideline. This ensures that the documents can be easily reviewed by the evaluation committee. It is essential to follow the specified format to avoid disqualification during the evaluation process.
The evaluation process focuses on several key aspects, including compliance with technical specifications, financial bids, and the bidder’s previous performance. Moreover, price evaluations will consider not just the lowest bid but also the overall value offered in terms of service quality and delivery timelines.
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