Tender Title: IT MAINT
Reference Number: 82326ff3
Issuing Authority: Ministry of Defence, Department of Military Affairs
The IT MAINT tender is aimed at procuring various essential components for maintaining and enhancing IT systems used by the Ministry of Defence. This includes a range of technical products such as VGA cards, Teflon sleeves, formatter cards, fuser assembly components, printer heads, cleaning blades, and cables. The scope of work involves the supply of a total of 25 units of the specified items, which are crucial for ensuring optimal performance and reliability of defense-related IT equipment.
Scope of Work and Objectives
The objective of this tender is to secure quality IT maintenance components that meet the stringent reliability and performance standards required by the Department of Military Affairs. These items are necessary for the efficient operation of technical equipment that supports national defense activities.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility criteria. This includes being a registered entity with all necessary licenses and certifications to engage in the procurement of electronic components. Bidders must also demonstrate experience in providing similar services or products to government entities or organizations within the defense sector.
Technical Requirements
The technical specifications for the products include:
- Compliance with the latest industry standards and quality benchmarks.
- Proven technical performance as per the Ministry of Defence’s guidelines.
- Products must be compatible with existing IT infrastructure.
Financial Requirements
Bidders must submit financial documents that demonstrate their ability to fulfill the contract requirements, including acceptable pricing structures that ensure value for the ministry. A breakdown of costs and any associated fees must be provided.
Document Submission Details
All documents related to the tender submission must be provided electronically through the designated procurement platform. Bidders must ensure that all required documentation, including eligibility proofs and financial reports, adhere to the specified formats.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) may benefit from additional provisions to encourage participation in the tender process. This may include reservations or incentives designed to foster entrepreneurship within this sector.
Evaluation Process
Bids will be evaluated based on predefined criteria, including compliance with technical specifications, financial viability, and past experience in similar contracts. A scoring system will be utilized to identify the most competent supplier.
Delivery Locations
Delivery of the products must be made to specified locations within the jurisdiction of the Ministry of Defence. Bidders should outline their capability to ensure timely delivery in their proposals.
Contact Information
For further inquiries regarding this tender, interested parties can reach out through the provided submission portal on the procurement website.
By ensuring that all submissions are comprehensive and adhere to the outlined requirements, potential bidders can optimize their chances of securing this opportunity through the IT MAINT tender.
Tender BOQ Items
13 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing all necessary licenses and certificates, and demonstrating prior experience in supplying IT components to government or defense sectors. Bidders must ensure compliance with local regulations and standards, showcasing their capacity to fulfill the contract obligations effectively.
Bidders must provide documentation such as tax clearance certificates, registration certificates, and quality assurance certifications relevant to the electronic components. These certificates ensure that the bidder meets compliance requirements and operates within legal frameworks. Proper documentation is critical to prove technical and financial capability.
To register for the tender, bidders must create an account on the designated procurement platform. This includes providing necessary details such as business information, compliance with financial requirements, and uploading required documents in specified formats. The registration must be completed before submission deadlines to ensure participation.
Bidders may be required to submit a performance security deposit, typically a percentage of the contract value, to ensure that they fulfill their obligations satisfactorily. This ensures that the Ministry of Defence has financial recourse in case of non-compliance or failure to deliver the promised products.
The evaluation and selection process involves assessing bids based on several criteria, including adherence to technical specifications, price evaluation, and bidder’s track record. A scoring matrix will be utilized to ensure a transparent and fair selection of the most qualified supplier, making sure that all bids comply with the tender’s requirements and specifications.
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