Tender Title: Supply and Installation of IT Equipment
Reference Number: bd6ad245
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs is inviting bids for the supply and installation of various IT equipment, which includes Desktop Personal Computers, Multi-Functional Devices (MFD), UPS systems (15 KVA), NAS 8 TB units with HTTPS, Scanners, and Switches. This tender aims to enhance the technological capabilities of the department and ensure that all equipment meets robust operational standards.
Scope of Work and Objectives
The primary objective of this tender is to procure and effectively install essential IT hardware to support the Department of Military Affairs. The selected supplier will be responsible for ensuring that all delivered products align with the specified technical requirements and quality standards.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet specific eligibility criteria, including but not limited to being a registered entity capable of supplying the required IT equipment. Compliance with local regulations and procurement guidelines is mandatory.
Technical Requirements
Bidders must provide equipment that complies with the following technical specifications:
- Desktop Personal Computers: Must meet defined performance benchmarks and come with the latest operating systems installed.
- MFD: Equipment should allow for high-quality printing, scanning, and copying with additional functionalities as stipulated in the technical specification documents.
- UPS (15 KVA): Must ensure consistent and reliable power supply with appropriate safety measures.
- NAS (8 TB): Should support HTTPS protocols for secure data handling.
- Scanners: High-resolution scanning capabilities with compatibility for various media formats.
- Switches: Must support high data transfer rates and include essential security features.
Financial Requirements
Bidders are required to include a detailed proposal of the financial aspects, including pricing for each item in the bid. It is vital that the pricing reflects competitive and fair market rates.
Document Submission Details
All required documentation must be submitted in a specified format as detailed in the tender documents, ensuring that all compliance and qualification requirements are fulfilled.
Special Provisions
- Micro, Small, and Medium Enterprises (MSE): Provisions are available for MSEs wishing to participate, which aim to support the growth of small businesses within the governmental procurement framework.
- Startup Benefits: Startups will receive special consideration during the evaluation process to promote innovation and new technology.
Evaluation Process
The evaluation of bids will be conducted based on a transparent selection process that assesses technical capabilities, financial viability, and compliance with the tender requirements. The criteria for price evaluation will emphasize overall value rather than merely the lowest price.
Delivery Locations
The equipment is to be delivered to designated locations as specified by the Department of Military Affairs. Bidders are expected to account for logistics in their proposals.
Contact Information
For further inquiries, bidders are encouraged to reach out directly to the Department of Military Affairs. Please refer to the official documents for accurate contact details.
In conclusion, this tender presents an excellent opportunity for vendors to contribute to the technological advancement of the Department of Military Affairs. Interested bidders must ensure that they comply with all technical, financial, and eligibility requirements as detailed.
Tender BOQ Items
6 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in the tender include being a registered entity that can demonstrate experience in supplying IT equipment. The companies must comply with existing local regulations and standards set forth by the Department of Military Affairs. It’s essential to provide relevant documentation to prove capability and past performance in similar projects.
Bidders should submit a series of required certificates that verify their compliance with industry standards, quality assurance, and any necessary regulatory compliance documents. This typically includes business registration certificates, tax compliance certificates, and any relevant technical certifications relevant to the products being supplied.
The registration process entails submitting a comprehensive application that includes all required documents as per the tender specifications, including company profile and list of similar projects completed in the past. Bidders must also ensure that they follow the submission guidelines outlined in the tender documents for compliance.
The accepted document formats for submission are often specified in the tender documentation; generally, electronic documents must be in PDF or Word format to ensure compatibility and ease of review. Following prescribed formats is crucial to avoid disqualification.
The evaluation and selection process follows a structured approach, which reviews both technical and financial proposals based on predefined criteria laid out in the tender. Factors such as compliance with specifications, pricing, and overall value will contribute to the decision-making process. Results will be communicated to bidders promptly following the completion of evaluations.
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