Tender Title: Supply and Delivery of Various Items
Tender Reference Number: GEM/2025/B/6164917
Issuing Authority
The issuing authority for this tender is the Department of Military Affairs, Ministry of Defence. This department seeks reliable suppliers for essential items necessary for operational efficiency.
Scope of Work and Objectives
The primary objective of this tender is to procure a range of products, specifically:
- Wallpapers as per requirements
- Exide Inverter 800VA
- Exide Battery 150AH
- Battery Trolley (Plastic)
- Red Running Mat (Size: 1 x 45 Meters)
Suppliers are expected to deliver a total of 1,255 units of the aforementioned items. The delivery locations will be specified during the procurement process and may include various military establishments across the country.
Eligibility Criteria
Suppliers must meet the following eligibility criteria:
- Must be a registered entity under the relevant laws and regulations.
- Must possess appropriate experience in supplying similar items to governmental or defense organizations.
- Compliance with quality and performance standards is mandatory.
Technical Requirements
All products must adhere to specified technical specifications which include quality standards set by the Ministry of Defence. Suppliers are advised to submit detailed product specifications, including warranty information, and compliance with international standards where applicable.
Financial Requirements
Bidders are required to submit valid financial documents demonstrating their capacity to fulfill the tender requirements. This includes showing previous order volumes and commitments alongside quoted prices. Detailed payment terms will be outlined in the contract following bid selection.
Document Submission Details
Bidders must submit the following documents:
- Technical Bid: This should include specifications and compliance information.
- Financial Bid: A clear pricing structure reflecting costs, including taxes if applicable.
- All submissions must adhere to the prescribed format specified in tender documents.
Special Provisions
Certain benefits may be extended to Micro, Small, and Medium Enterprises (MSEs) as well as startups, which may include relaxed qualification requirements or added preferences in evaluation criteria.
Evaluation Process
The selection process will involve an evaluation of technical and financial bids based on the following criteria:
- Compliance with technical specifications
- Financial viability and pricing competitiveness
- Delivery timelines and capability
Each submission will be rigorously examined, and successful bidders will be informed accordingly.
Delivery Locations
The precise delivery locations will be determined post-evaluation of bids and will predominantly be military installations as directed by the Department of Military Affairs.
Contact Information
For any inquiries or further assistance, bidders are advised to refer to the official channel through the Department of Military Affairs. Please ensure that communication is clear and documented.
All interested suppliers are encouraged to participate in this procurement process, ensuring compliance with the outlined requirements and specifications. By participating in this tender, suppliers contribute to the vital needs of the military and defense sectors, enhancing operational readiness across the nation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having experience in supplying similar items, and compliance with quality standards set by the issuing authority. Participants must submit relevant documentation to demonstrate their qualifications and capabilities in meeting the tender’s demands. Adherence to the specified guidelines is critical for consideration.
Suppliers are required to meet technical specifications outlined in the tender documentation that ensure all products, such as the Exide Inverter and Wallpapers, adhere to the quality standards established by the Ministry of Defence. This includes appropriate certifications for each item proposed, ensuring reliability and compliance with operational needs.
Payment terms generally require that suppliers provide a performance security as part of their contract, which guarantees compliance with the delivered items’ quality and delivery timelines. Specific terms regarding payment schedules and methods will be clearly delineated in the contract following bid selection.
Bidders must submit their documents via the specified submission channels indicated in the tender notice. All documentation should be formatted following the guidelines provided and submitted before the established deadlines to ensure qualification for the evaluation process.
Yes, special provisions are available for Micro, Small, and Medium Enterprises (MSEs) which may include relaxed eligibility criteria and additional points in the evaluation process. This initiative aims to promote inclusivity and support for smaller enterprises in the government procurement landscape.
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