Tender Title: Supply of Various Printer Components
Tender Reference Number: GEM/2025/B/6144529
Issuing Authority/Department:
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The Department of Military Affairs, under the Ministry of Defence, is inviting tenders for the supply of various essential printer components stipulated in the tender. The focus is on procuring high-quality items which meet the operational requirements of military operations. This tender covers a total of sixteen items, including main chassis for Epson printers, printer heads for HP models, a 12V battery, UPS units, keyboards, mouse, power supply cards, logic cards, main motors, cleaning blades, and drum chips. The objectives include ensuring a steady supply chain for these crucial components to maintain operational efficiency and readiness.
Eligibility Criteria
To be eligible for participating in this tender, bidders must comply with the following criteria:
- Must be a registered entity with requisite certificates for supply and service.
- Previous experience in dealing with government contracts or large-scale procurement is preferred.
- Compliance with quality standards and specifications outlined in the technical requirements.
Technical Requirements
Bidders must adhere to the following technical requirements as described in the tender document:
- All supplied items must meet specified manufacturer standards, ensuring reliability and performance.
- Technical compliance documents demonstrate how the offered products meet or exceed the stated requirements regarding compatibility, functionality, and quality standards.
Financial Requirements
Financial stability is paramount, and bidders must demonstrate:
- Sound financial standing, supported by recent financial statements.
- Ability to provide performance security to safeguard the interests of the Department of Military Affairs.
Document Submission Details
All tenders must be submitted electronically via the prescribed platform. A complete set of documents, including:
- Price quotations
- Technical compliance documentation
- Certificates of registration and eligibility must be included in the submission.
Special Provisions
The Department encourages participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups, recognizing their role in promoting both economic growth and innovation. Certain relaxations in eligibility and evaluation criteria may be applicable to foster their participation in this tender process.
Evaluation Process
The evaluation will be conducted transparently on the basis of:
- Technical compliance with specifications.
- Financial soundness as assessed through submitted documents.
- The overall offer value considering quality, price, and delivery timeline.
Delivery Locations
Successful bidders will be required to deliver the components to specified military establishments across the country. Details of delivery locations will be communicated post-evaluation.
Contact Information
For inquiries related to this tender, participants can reach out through the official department channels or check the government procurement portal for further details.
This description outlines the essential aspects of the tender, ensuring potential bidders have a comprehensive understanding of the requirements and processes involved.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having relevant operational experience, and compliance with the necessary quality standards. Bidders should provide evidence of past supply contracts to demonstrate their capacity to fulfill the tender requirements.
The technical specifications require that all items adhere to the standards set forth by the manufacturers. This includes ensuring compatibility with listed printer models and compliance with quality benchmarks. Documentation to support technical compliance must be included in the submission.
Bidders will need to provide a performance security as a guarantee for compliance with the contract terms. The specifics of the required security amount and format are outlined in the tender document and aim to protect the interests of the Department of Military Affairs.
Documents for the tender should be submitted electronically through the designated government procurement portal. Bidders must ensure that all required documents format and contents meet the specifications detailed in the tender documentation.
MSEs and startups are afforded special provisions to encourage their participation in government tenders, including relaxed eligibility criteria and evaluation processes. This aim to bolster local enterprises and support national economic objectives, which are aligned with the ‘Make in India’ initiative.
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