Tender Title: Supply of Various Spare Parts
Tender Reference Number: GEM/2025/B/6174231
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The scope of this tender is to procure an assortment of essential spare parts, which includes but is not limited to items such as Lock Assembly (Gate Side LH), Cable Assembly Control, Yoke Joint Flange, Oil Seal, Spark Plug, and Rim Wheel. The objective is to ensure a reliable supply of high-quality components that meet military specifications for operational readiness and maintenance of military equipment.
Eligibility Criteria
To qualify for participation in this tender, bidders must be registered entities and meet the following eligibility criteria:
- Ownership of valid certifications relevant to the supply of automotive and military parts.
- Proven track record in supplying similar spare parts to defense or military sectors.
- Compliance with local and national manufacturing quality standards.
Technical Requirements
The technical specifications for the spare parts must adhere to rigorous military standards, ensuring durability, reliability, and performance in various operational environments. Bidders are required to provide adequate documentation that confirms compliance with these specifications.
Financial Requirements
Bidders must demonstrate financial capability, evidenced through the submission of relevant financial documents. The financial requirements include proof of financial solvency, including bank statements and financial statements for the past fiscal year.
Document Submission Details
All bid submissions must be formatted according to the specified requirements in the tender document. The following items should be included:
- Technical proposal outlining specifications.
- Financial proposal with detailed quotations.
- Any certifications or licensing information. Submissions should be made electronically via the designated procurement platform or in physical format, as stipulated in the tender guidelines.
Special Provisions
Provisions are in place for Micro, Small and Medium Enterprises (MSEs) which aim to encourage their participation in government tenders. Startups also benefit from simplified procedures and extended deadline allowances, offering them a chance to compete effectively.
Evaluation Process
The evaluation process will be conducted by a panel set up by the Department of Military Affairs. Bids will be evaluated based on both technical merit and cost-effectiveness. The selection criterion includes quality compliance, delivery timelines, and overall pricing.
Delivery Locations
Successful bidders are responsible for the delivery of the spare parts to specified military bases as designated in the final contract.
Contact Information
For queries related to this tender, bidders may refer to the official contact channels provided in the procurement portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant certifications for spare parts supply, and having a history of successful deliveries to defense-related sectors. Entities should also comply with established local manufacturing quality standards, ensuring their capability to meet the specifications outlined in the tender.
Bidders are required to submit several certificates, including industry-standard quality certifications related to automotive components, ISO certifications, and any additional relevant compliance documentation to demonstrate their credibility and adherence to military specifications. These documents should be included in the technical proposal.
To participate in the tender, a bidder must complete the registration process on the designated procurement portal. This typically involves creating an account, submitting necessary details about the company, verifying the registration via email, and then logging in to access the tender documents.
Payment terms will be outlined in the final contract, generally contingent upon successful delivery and inspection of the supplied items. A performance security may also be required, typically set at a certain percentage of the bid value, ensuring that the contractor fulfills the terms of the contract satisfactorily.
Bidders must ensure their products align with stringent quality standards as specified in the tender. Compliance with local procurement rules, military operational standards, and industry benchmarks is mandatory. Regular testing and documentary proof of adherence to these standards must be provided during evaluation and upon delivery.
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