Tender Title: Procurement of 47 by type Seaking Spares
Reference Number: GEM/2025/B/6106640
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Overview
The Procurement of 47 by type Seaking Spares tender is a significant initiative led by the Department of Military Affairs under the Ministry of Defence. This tender seeks qualified vendors for the supply of specific spare parts required for the maintenance and functioning of Seaking helicopters. The procurement aims not only to ensure operational readiness but also to contribute to the overall efficiency and effectiveness of military operations.
Scope of Work and Objectives
The primary objective is to procure a total of 1188 spare parts, categorized under different part numbers including WS15-40-61441, SP127E, A113-9B, and others. This procurement is essential for maintaining the fleet’s operational capabilities and safety standards. Participants in this tender are expected to provide high-quality products that meet the specified technical requirements and adhere to strict quality assurance measures.
Eligibility Criteria
Eligible bidders must meet the following requirements to participate in this tender:
- Registered Legal Entity: Must be a registered business entity under applicable laws.
- Financial Stability: Evidence of financial capability to fulfil contract requirements.
- Relevant Experience: Previous experience in supplying similar spare parts is preferable.
- Certifications: Must hold all necessary licenses and certifications for the procurement of aviation-related products.
Technical Requirements
Bidders are expected to adhere to specific technical specifications outlined in the tender documentation, which may include compliance with aviation standards, compatibility with Seaking aircraft, and performance benchmarks. Detailed descriptions of each part required, including relevant models and specifications, will be provided in the attached BOQ (Bill of Quantities) section.
Financial Requirements
Bidders must provide proof of their financial capability to undertake the procurement, including:
- Earnest Money Deposit (EMD): A specified amount to be submitted along with the tender application.
- Performance Security: Required upon contract award to ensure compliance with contract terms.
- Payment Terms: Provisions regarding payment schedules to be honored upon successful delivery of goods.
Document Submission Details
Participants must submit their proposals, along with all required documentation, via the prescribed method indicated in the tender submission guidelines. All documents should be packaged properly according to the guidelines to ensure that they are received in good order.
Special Provisions
This tender promotes inclusivity by allowing benefits for Micro, Small, and Medium Enterprises (MSEs) and provisions for startups, aimed at fostering a collaborative environment in defense procurement. Vendors from these categories are encouraged to participate and will receive assistance in the bidding process.
Evaluation Process
The evaluation of bids will be conducted based on:
- Technical Compliance: Adherence to the specified technical standards and requirements.
- Financial Bid: Considerations will include pricing competitiveness and overall value offered to the department.
- Experience and Support: Analysis of previous similar contracts and vendor support post-sale.
Delivery Locations
The delivery of all spare parts must align with the specifications outlined in the scope of work and adhere to logistics requirements set forth by the Department of Military Affairs.
Contact Information
While detailed contact information is not specified, bidders are encouraged to refer to the official channels provided in the tender documentation for any inquiries or clarifications regarding the tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under applicable law, demonstrating financial stability to support the procurement, and showcasing previous experience in supplying similar spare parts. Additionally, vendors must hold any required certifications relevant to aviation parts supply.
The technical specifications necessitate that all spare parts meet stringent aviation standards, ensuring compatibility with Seaking helicopters. Bidders must refer to the detailed descriptions in the BOQ section of the tender to comply with the set performance and quality benchmarks established by the Department of Military Affairs.
The Earnest Money Deposit (EMD) is a mandatory financial requirement that demonstrates the bidder’s commitment to the tender. The precise amount is outlined in the tender documentation. Non-payment of EMD will result in disqualification from the bidding process.
Documents for the tender must be submitted through the prescribed methods indicated in the tender guidelines. It is crucial to ensure that all documents are formatted according to the specifications and are packaged correctly to prevent any issues upon receipt.
The tender includes specific provisions for MSEs, aimed at promoting their participation in defense procurement. This includes preferential treatment during the evaluation process, assistance in understanding the tender requirements, and encouragement of competitive pricing strategies, thereby enhancing their overall engagement in the defense sector.
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