Tender Overview
Tender Title: Supply of Clutch Cover Assy, Poly V Belt, Regulator, Engine Speed Sensor, and Ball Joint Assy
Reference Number: 1d6d8f9ac
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to procure various automotive components, specifically, Clutch Cover Assy 35.56 CM RDC LRV, Poly V Belt, Regulator 3416, Engine Speed Sensor, and Ball Joint Assy LH, alongside related items such as Thermostat 82 Degree and Driver Disc Clutch Plate. The selected supplier will be responsible for the timely delivery of these components in compliance with the specifications provided in the tender documentation.
This initiative aims to maintain and enhance the operational efficiency of military vehicles, ensuring they are equipped with high-quality parts that support durability and performance.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility criteria:
- Be a registered entity capable of supplying the required items.
- Demonstrate previous experience in supplying automotive components to governmental bodies or within the defense sector.
- Possess the necessary licenses and certifications to operate in this domain.
Technical Requirements
Bidders must ensure that all supplied items meet or exceed the prescribed technical specifications set forth by the Department of Military Affairs. This includes compliance with established industry standards and quality benchmarks. Additionally, bidders should be prepared to provide product samples for evaluation during the assessment process.
Financial Requirements
Participants are required to adhere to specific financial requirements including:
- Submission of a competitive bid that accurately reflects current market prices.
- Provision of an Earnest Money Deposit (EMD) as stipulated in the tender guidelines to demonstrate commitment.
Document Submission Details
All bids must be submitted in a digital format, compliant with the prescribed submission methods outlined in the tender documentation. Bidders should ensure all relevant documents are included to facilitate a smooth evaluation process, including their company profile, technical specifications of the products, and any applicable certificates.
Special Provisions
The tender includes provisions for Micro, Small and Medium Enterprises (MSEs) and startups to encourage greater participation and support local manufacturing initiatives. Bidders must disclose their status as an MSE or startup to be considered for these provisions.
Evaluation Process
The evaluation of bids will be conducted based on predetermined criteria encompassing both technical and financial aspects. Key evaluation considerations include:
- Compliance with technical specifications.
- Cost-effectiveness of the proposal.
- Track record and reliability of the bidder.
Delivery Locations
Delivered items will be expected at specified defense locations, as detailed in the complete tender documentation. Suppliers must ensure they have adequate logistics arrangements to meet delivery schedules.
Contact Information
For further clarification and inquiries, interested bidders are encouraged to consult the tender documentation for appropriate contact details at the Department of Military Affairs.
Tender BOQ Items
7 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying automotive components, possessing relevant licenses, and demonstrating prior experience in supplying to governmental or defense-related sectors. Documentation proving compliance with these criteria must be provided.
Bidders are required to submit all relevant certificates that demonstrate compliance with quality standards and technical specifications. These may include ISO certifications, business registration certificates, and product-specific quality assurance documents.
The registration process involves submitting an online application, along with all required documents, through the designated auction portal. This includes company details, financial statements, and proof of prior successful contracts in the relevant industry.
Bid documents must be submitted electronically in specified formats (preferably PDF or Word). All submissions must adhere to the accepted document formats outlined in the tender documentation to avoid disqualification.
MSEs are entitled to various benefits designed to facilitate participation, such as relaxed eligibility criteria, potential financial incentives, and procurement preferences. These measures support the ‘Make in India’ initiative and encourage local content development.
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