Department of Military Affairs Tender by Indian Army (11662c600)
COMPREHENSIVE MAINTENANCE OF AUDIO VISUAL SYSTEM Repair and Maintenance of all the assests as and w
Tender Timeline
Tender Title and Reference Number
Tender Reference: 11662c600
Tender Title: Comprehensive Maintenance of Audio Visual System
Issuing Authority/Department
The tender has been issued by the Department of Military Affairs, which falls under the Ministry of Defence of the Government of India.
Scope of Work and Objectives
The primary objective of this tender is to secure comprehensive maintenance services for audio-visual systems within the Department of Military Affairs. The scope of work includes:
- Repair and maintenance of various audio-visual assets as required, adhering to the attached inventory list.
- Supply, installation, testing, and commissioning of various audio-visual equipment, such as:
- Flush mounted digital delegate units for dual and single member use with microphone sockets.
- Fully digital central control units with auxiliary power supply for seamless operation.
- Provision of operational services, including day-to-day testing, setup of audio-visual systems, and conference equipment.
- Additional services for extended hours of operation for special functions or classes where required.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Be a registered legal entity capable of providing audio-visual maintenance services.
- Demonstrate experience in supplying, installing, and maintaining similar audio-visual systems.
- Have a proven track record of successful project completion in similar domains.
Technical Requirements
The tender mandates adherence to specific technical requirements including, but not limited to:
- Compliance with relevant local and national standards regarding audio-visual equipment.
- Provision of all necessary certifications to ensure quality and safety standards.
- Implementation of a robust testing process for all supplied audio-visual systems.
Financial Requirements
Bidders must also meet the following financial requirements:
- Submission of an Earnest Money Deposit (EMD) as specified in the tender documents.
- Provision of financial statements demonstrating adequate capital and previous financial performance.
Document Submission Details
Bidders are required to submit all necessary documentation as outlined in the tender. This includes:
- Completed tender forms and relevant certificates.
- Technical proposals detailing the equipment offered and maintenance solutions.
- Financial proposals with detailed pricing for each item and service.
Special Provisions
The tender provides specific special provisions that may favor Micro, Small, and Medium Enterprises (MSEs) and startups, promoting the involvement of these entities in government contracts.
Evaluation Process
All submitted bids will undergo a thorough evaluation process, assessing both technical prowess and financial bids. The factors influencing the evaluation include:
- Compliance with technical specifications and quality standards.
- Overall pricing and cost-effectiveness of proposed solutions.
Delivery Locations
The comprehensive audio-visual systems must be delivered and maintained at designated locations as specified in the tender documentation.
Contact Information
For more information regarding the tender, you may need to refer to the official channels provided by the Ministry of Defence and the Department of Military Affairs.
Tender BOQ Items
6 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, capable of providing comprehensive maintenance services for audio-visual systems. Bidders must demonstrate relevant experience and a proven track record in similar projects, ensuring adherence to quality and regulatory standards.
Bidders must provide certificates that illustrate compliance with national standards regarding audio-visual equipment. These should include safety and quality assurance certifications relevant to the equipment they intend to supply and maintain under this tender.
To participate in the tender, bidders must complete and submit the registration forms along with necessary documentation including technical proposals and financial statements. Detailed instructions will be outlined in the tender documents.
The Earnest Money Deposit (EMD) is a mandatory requirement for the tender. It serves as a security measure to ensure bid seriousness. The specific amount and procedure for submitting the EMD will be detailed in the tender documentation.
MSEs may enjoy certain preferential treatment outlined in the tender, such as relaxation in eligibility criteria or specific pricing benefits. Additionally, the government encourages the participation of MSEs in public contracts to promote local economic growth.
By following the detailed requirements, potential bidders can effectively engage with this tender opportunity, ensuring compliance and maximizing their chances for a successful bid.
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