The tender for the Supply, Installation and Commissioning of Audio Video System for Conference and Board Room of CTUIL, referenced as GEM/2025/B/6183497, is issued by the Ministry of Power, specifically under the Transmission Department. This tender aims to procure a comprehensive audio and video system that meets the modern requirements for conferencing and presentations within CTUIL's board room facilities.
Scope of Work and Objectives
The primary objective of this tender is to secure a qualified vendor to provide high-quality audio and video equipment designed for professional presentation purposes. The scope of work includes:
- The design and engineering of the audio video system.
- The supply of all necessary components, which may include microphones, speakers, display screens, and control systems.
- Installation of the equipment at designated locations.
- Commissioning and testing of the equipment to ensure it meets all specified requirements.
Eligibility Criteria
To be eligible for this tender, bidders must meet specific requirements:
- Must possess a valid registration as a legal entity.
- Previous experience in supplying and installing audio and video systems.
- Adequate financial resources to undertake a contract of this size.
- Compliance with relevant industry standards.
Technical Requirements
Bidders are required to provide detailed specifications and compliance with technical standards, including:
- Full compatibility with existing systems within the facility.
- High-definition audio and video output capabilities.
- User-friendly control interfaces and effective maintenance support.
Financial Requirements
Bidders must ensure they demonstrate financial stability and provide documentation evidencing their ability to fulfill the financial obligations related to the contract. Information regarding the Earnest Money Deposit (EMD), if applicable, should be made clear in the proposal.
Document Submission Details
All proposals must be submitted in the required format, accompanied by necessary documents, including:
- Technical proposal outlining the specifications.
- Financial bid as per the provided formats.
- Relevant certifications and compliance documents.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. There may be provisions favoring these entities to enhance their participation in the tendering process.
Evaluation Process
The evaluation of submitted bids will be on the basis of:
- Technical compliance with specifications.
- Price competitiveness.
- Quality and past performance of the bidder.
Delivery Locations
The equipment must be delivered and installed at the specified locations within the CTUIL premises, as highlighted in the tender documents.
Contact Information
While specific contacts details are not outlined, all bidders are encouraged to reach out through official channels for any queries regarding this tender.
This comprehensive tender documentation outlines the requirements and opportunities associated with the GEM/2025/B/6183497 tender, emphasizing the need for innovative audio and video solutions to enhance CTUIL's conferencing capabilities.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating prior experience in similar projects, maintaining financial stability, and fulfilling all technical compliance standards. Bidders must provide proof of their capability to handle projects of this nature.
Bidders must deliver a system that supports high-definition audio-visual output, compatibility with existing infrastructures, and features user-friendly controls. Adherence to industry standards and seamless integration with current setups is critical.
The submission requires bidders to prepare both technical and financial proposals in the specified formats. All documents must be submitted digitally or physically as directed in the tender documentation. Adherence to guidelines on formats and necessary inclusions is crucial for acceptance.
Bidders must provide an Earnest Money Deposit (EMD) as stipulated, which serves as a security for bid execution. Additionally, successful bidders may be required to furnish a performance security to guarantee contract fulfillment, which is a contingent aspect of securing the tender.
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by offering advantages such as relaxed eligibility criteria and evaluation parameters favoring smaller entities. Compliance with ‘Make in India’ policies is also integral, emphasizing the need for local sourcing and procurement.
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