Supply of Office Supplies - Department of Military Affairs
Desktop Calculator - Electronics,Pins, Paper, Straight as per IS 5653,knife blades,Eraser,Paper wei
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Tender Title: Supply of Office Supplies
Reference Number: 2306da24b
Issuing Authority: Department of Military Affairs, Ministry of Defence
The purpose of this tender is to invite bids for the supply of office supplies which include a range of essential stationery and electronic products. This tender seeks to procure a total of 2134 units of various office supplies, encompassing Desktop Calculators, Pins, Paper, Knife Blades, Erasers, Paper Weights, and other related items as categorized under the defined specifications.
Scope of Work and Objectives
The primary objectives of this tender involve:
- Obtaining high-quality office supplies that conform to industry standards.
- Establishing a reliable supply chain for the Department of Military Affairs to ensure operational efficiency.
- Supporting local manufacturers and suppliers in the procurement of government contracts.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity with the relevant governmental authorities.
- Should possess prior experience in delivering similar products and services.
- Compliance with any technical and financial requirements specified in the bid documentation.
Technical Requirements
Bidders are expected to provide items that adhere to the following technical specifications:
- Desktop Calculators must comply with electronic standards for operational efficiency.
- Writing instruments and other stationery items must meet the quality standards set forth in the applicable IS (Indian Standards) guidelines such as IS 5653 for cutting equipment and IS 2257 (Rev) for adhesives.
Financial Requirements
Bidders must provide a sealed financial proposal that includes:
- Detailed pricing for all items listed in the scope of work.
- Compliance with pricing evaluation criteria as detailed in the documentation.
- Any applicable taxes and charges must be clearly stated.
Document Submission Details
All bid documents must be submitted in a sealed envelope, clearly labeled with the tender reference number and title. Submission details will be specified within the official documentation. Online submission methods may also be considered, adhering to the guidelines provided by the Department of Military Affairs.
Special Provisions
This tender encourages participation from Micro, Small and Medium Enterprises (MSMEs) and startups. Bidders from these categories may have special considerations, including but not limited to:
- Relaxed eligibility conditions.
- Potential access to financial support and assistance through government-provided schemes.
Evaluation Process
The bid evaluation will follow a structured process that includes:
- Technical evaluation of submitted proposals against defined specifications.
- Financial evaluation based on cost-effectiveness and adherence to the pricing formula.
- Consideration of compliance with government procurement policies and regulations.
Delivery Locations
The supplies will be delivered to specified locations as outlined in the tender documentation. Bidders must ensure that they can meet the delivery timelines and understand the logistics involved in procurement from supply origin to end location.
Contact Information
While specific contact details are not provided in the tender documentation, prospective bidders are encouraged to consult the main website or the official ministry portals for further assistance regarding inquiries or clarifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
19 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant governmental authorities, showing proof of experience in supplying office supplies, and adherence to technical and financial criteria set forth in the tender documentation. Additionally, entities must comply with any specific certifications or standards that are mandated for the products offered.
For successful bid submission, vendors must provide relevant certificates that demonstrate compliance with necessary industry standards. This includes IS certifications for products being offered, as well as any other compliance certifications relevant to government procurement. Ensure all documentation is accurate and up-to-date.
The registration process for participating in the tender involves submitting required documents through the relevant government portal, including proof of business registration, eligibility verifications, and technical specifications of the intended products. Interested vendors should carefully follow the guidelines provided in the tender to ensure successful registration.
Accepted document formats for bid submission generally include PDF documents, Word files, and Excel sheets. It is crucial for bidders to refer to the tender document for specific instructions regarding acceptable formats, ensuring that all submissions are clearly formatted and legible.
The payment terms typically include initial advance payments followed by milestone or final payments upon delivery and acceptance of the goods supplied. Bidders should clearly outline their payment schedules in their proposals and ensure they comply with the expectations set forth by the Department of Military Affairs during their financial proposal submission.
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