Tender Title: Supply of Office and Miscellaneous Equipment

Reference Number: GEM/2025/B/6161537

The Department of Military Affairs, under the Ministry of Defence, invites bids for the supply of various office and miscellaneous equipment. This tender aims to procure a total of 24 items categorized into Executive Chairs, Office Chairs, Small Water Coolers, Digital Wall Clocks, Large Umbrellas, and Calling Bells. The core objective is to furnish essential equipment that enhances operational efficiency and comfort within military offices.

Scope of Work and Objectives

The primary scope encompasses the supply of high-quality office and miscellaneous items as specified. This includes:

• Executive Chairs: Ergonomically designed for extensive office usage.
• Office Chairs: Comfortable seating options suitable for various office settings.
• Water Coolers (Small): Providing a reliable source of hydration.
• Digital Wall Clocks: Ensuring timely management within office spaces.
• Big Umbrellas: For shade and protection of personnel during outdoor activities.
• Calling Bells: Enhancing communication efficiency in office locations.

The key objectives of this tender include ensuring product quality, meeting compliance standards, within budget constraints, and timely delivery.

Eligibility Criteria

Bidders must conform to the following eligibility conditions:

• Registered as a legal entity under relevant local laws.
• Compliant with all necessary licenses and permits.
• Proven experience in supplying similar items to government or private sectors.
• Equipped with valid financial accounts and audit records.

Technical Requirements

Participating bidders must meet specific technical requirements that include:

• Specifications of the items must comply with industry standards.
• Products should preferably have warranties or guarantees.
• Quality certifications to support product reliability and durability.

Financial Requirements

Bidders must submit:

• A price quotation that outlines costs related to each item and total costs.
• Evidence of previous financial stability, including balance sheets and profit statements.

Document Submission Details

All submissions must be made electronically via designated channels. Bidders must ensure:

• All documentation is clear and legible.
• Attachments are formatted according to outlined specifications.

Special Provisions

Consideration will be given to Micro, Small, and Medium Enterprises (MSEs) and startups. These organizations may be eligible for incentive preferences in evaluation processes to encourage participation from less-established suppliers.

Evaluation Process

The evaluation will follow a structured process:

• Compliance with technical and financial requirements.
• Assessment of product quality against specified standards.
• Price evaluation to ensure cost-effectiveness without compromising quality.

Delivery Locations

Successful bidders will be required to deliver the contracted items to specified military office locations as defined in the tender documentation.

Contact Information

Further inquiries should be directed to the Department of Military Affairs under the Ministry of Defence. Specific contact details for tender inquiries are available upon request in the bid documents.