Tender Title: Supply of Automotive Components
Reference Number: GEM/2025/B/6168883
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs invites bids for the supply of automotive components required for various military applications. This procurement aims to ensure the availability of high-quality and efficient components to support the operational readiness of military vehicles. The tender encompasses several essential components, including but not limited to:
- LV7 TATA 2654-7230-0125 ASSY OUTER HANDLE RH
- LV7 TATA 2786-1599-9901 TENSIONER BELT
- LV7 TATA 1467-414-475 SOLENOID OPERATED VALVE
- LV7 TATA 2786-2099-9972 PUMP WATER
- LV7 TATA 2763-2560-0101 CLUTCH RELEASER BRG
Scope of Work and Objectives
The primary objective of this tender is to establish a supply chain for automotive components that meet the stringent requirements of the Ministry of Defence. Suppliers are expected to deliver a total quantity of 418 units of the specified items, ensuring they adhere to the quality and performance standards defined in the technical specifications outlined in the tender documentation. The successful bidder will contribute to enhancing the operational efficacy of military vehicles by providing reliable components.
Eligibility Criteria
Eligible bidders must meet the following criteria:
- Be a registered entity in India.
- Have prior experience in supplying similar automotive components.
- Possess valid certifications related to quality management systems, such as ISO 9001.
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, contributing towards the government’s agenda for promoting local manufacturing.
Technical Requirements
Bidders must comply with specified technical requirements, which include:
- All components must meet the stringent quality checks as per specified industry standards.
- Documentation proving adherence to safety and environmental regulations is mandatory.
- Detailed specifications and drawings for components should be aligned with the Ministry of Defence’s requirements.
Financial Requirements
Bidders are expected to quote their best price per component as specified in the BOQ (Bill of Quantities). Financial bids will undergo scrutiny, focusing on cost efficiency while maintaining high-quality supply standards.
Document Submission Details
Interested parties must submit their bids electronically through the designated online platform. Bidders should ensure that all necessary documentation, including technical and financial proposals, are included in their submission.
Special Provisions
The tender provides benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting greater competition and fostering local production in line with 'Make in India' policies. MSEs may be exempt from certain registration requirements, thus facilitating easier participation in the tendering process.
Evaluation Process
The tender evaluation will be conducted in multiple stages:
- Technical Evaluation: A thorough assessment of compliance with technical specifications.
- Financial Evaluation: Review of pricing submissions to determine overall best value for money.
Delivery Locations
Components must be delivered to specified locations as detailed in the bidding documents. Bidders are required to manage logistics effectively to meet the delivery deadlines.
Contact Information
For further inquiries, bidders may refer to the tender documents or reach out to the official contact lines provided on the online portal. Ensure no misleading information is included while looking for support regarding bid submissions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India, having prior experience in supplying automotive components, and possessing valid quality management certificates like ISO 9001. Additionally, this tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, promoting equal opportunities in compliance with government initiatives.
All automotive components supplied under this tender must comply with stringent technical specifications outlined in the documentation. Suppliers need to ensure that products meet industry standards for performance and safety. Documentation demonstrating compliance with environmental regulations and quality checks must also accompany submissions to maintain operational standards set by military protocols.
The Earnest Money Deposit (EMD) details will be specified in the tender documents and must be provided by bidders to secure their proposals. This deposit ensures that bidders have a serious intent to fulfill the contract terms if selected. EMD will be refunded to unsuccessful bidders after the tender process concludes.
The evaluation and selection process for submitted bids will involve a two-stage method, including a technical evaluation and a financial evaluation. Technical bids will be assessed first, ensuring compliance with the specifications before financial evaluations are carried out. This structured approach ensures that only technically qualified bids are considered for financial assessment.
Yes, the tender includes provisions that offer preferential treatment for Micro, Small, and Medium Enterprises (MSEs) and startups, facilitating easier participation. These benefits may include exemption from certain requirements, promoting local content and manufacturing as aligned with ‘Make in India’ policies, and encouraging greater involvement in government procurement activities.
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