Tender Title: PROC OF MT SPARES
Reference Number: GEM/2025/B/6142868
Issuing Authority/Department: Ministry of Defence, Department of Military Affairs

The purpose of this tender is to procure various maintenance spares required for military applications. The Ministry of Defence seeks qualified suppliers to provide a selection of spare parts critical for the maintenance and operation of military vehicles. This tender invites bids for a total quantity of 5,433 items, which include an extensive list of components such as air dryer assemblies, ribbed belts, brake master cylinders, and various other spare parts.

Scope of Work and Objectives

The objective outlined in the tender involves the supply of specific spare parts that meet stringent quality standards tailored for military specifications. The inflow of competent vendors through this procurement process will ensure efficient maintenance and operational readiness in military operations. Each supplier must ensure the delivery of the items within defined timelines and adhere to quality assurance protocols.

Eligibility Criteria

To be eligible for this tender, vendors must meet certain qualifications which include:

• Being a registered entity in the relevant domain.
• Prior experience in supplying similar goods to governmental or military entities.
• Compliance with quality and safety regulations.

Technical Requirements

Vendors must adhere to high technical standards as outlined in the tender documentation. This involves ensuring that all supplied components meet military specifications and undergo rigorous quality assurance testing. Specific technical documentation must be submitted with proposals to verify compliance.

Financial Requirements

Vendors are required to demonstrate financial stability, including submitting recent financial statements. Proposals must include comprehensive pricing tailored as per the Bill of Quantities (BoQ).

Document Submission Details

All necessary documentation must be submitted electronically through the designated e-procurement portal. Vendors should ensure all necessary certificates and qualifications are attached with their bids to avoid disqualification.

Special Provisions

There may be special provisions to benefit Micro and Small Enterprises (MSEs) and startups, which may include easier compliance norms or financial incentives. Details regarding these provisions will be provided in the tender documentation.

Evaluation Process

The evaluation of bids will be conducted based on adherence to eligibility criteria, submission of quality documents, financial assessments, and overall cost-effectiveness. Proposals will be scored, and only top-scoring bidders may be invited for further negotiations.

Delivery Locations

Suppliers must ensure timely delivery to specified military bases or approved locations as detailed in the final procurement documents. It is essential for these deliveries to meet deadlines to maintain operational efficiency.

Contact Information

For further inquiries related to the tender, vendors may reach out to the procurement officer named in the tender documents. All interested bidders are encouraged to address their questions in a timely manner to ensure clarity in the bidding process.

In conclusion, this tender presents an opportunity for suppliers capable of meeting the rigorous demands of military maintenance spares. Bidders must ensure all requirements are met and adhere strictly to the guidelines for a successful proposal submission.