Tender Title: Supply of Solar Security Lights

Tender Reference Number: GEM/2025/B/6107474
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The primary objective of this tender is to procure Solar Security Lights for various locations, including Menchuka, Tadaedge, and Yorlung. The tender encompasses the full spectrum of supply needs related to the solar security lighting systems required by the Department of Military Affairs. This initiative aims to enhance security and visibility in these areas, addressing both practical safety concerns and contributing to energy efficiency through renewable sources. The successful bidder will be responsible for the complete supply chain ranging from manufacturing to delivery of the light fixtures.

Eligibility Criteria

Potential bidders must fulfill the following eligibility criteria:

1. Must be a registered entity recognized by appropriate governmental bodies.
2. Experience in supplying electrical or solar equipment.
3. Demonstrated capability to meet technical specifications outlined in the tender document.

Technical Requirements

The technical specifications for the solar security lights include:

• High-efficiency solar panels.
• LED lights with a minimum brightness level defined in the BOQ (Bill of Quantities).
• Weather-resistant housing tailored for outdoor environments.
• Compliance to relevant safety standards and certifications.

Financial Requirements

Bidders must present a robust financial capability, which may include:

• Recent financial statements demonstrating stability and capacity to fulfill the order.
• A refundable Earnest Money Deposit (EMD), the details for which will be specified in the tender document.
• Evidence of previous completed projects of similar magnitude and complexity.

Document Submission Details

All bids must be submitted electronically in prescribed formats as specified in the BOQ. Submission should include:

• Completed tender forms.
• Technical and financial proposals.
• Supporting documents to validate eligibility and capability.

Special Provisions

There will be special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups aimed at fostering participation from smaller businesses in the procurement process. Bidders from these sectors are encouraged to participate as it can enhance their market presence while contributing to local economic growth.

Evaluation Process

The evaluation process for this tender will be based on:

• Compliance with technical specifications.
• Financial viability and the proposed pricing structure.
• Track record and experience in similar projects.
• Quality assurance compliance based on local and international standards.

Delivery Locations

The delivery locations specified in this tender include:

1. Menchuka
2. Tadaedge
3. Yorlung

Bidders must ensure they can adequately provide delivery to these regions in a timely manner as per contract stipulations.

Contact Information

While specific contact details are not provided, inquiries can be directed to the Department of Military Affairs for further clarification on any aspects of this tender.