Tender Title: Supply of Electronic Components
Reference Number: 13b3e120e
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure various electronic components, including DVD Writers, Monitors, PCB components, Encoder Strips, and Print Heads. It aims to enhance the technical capabilities of the Department of Military Affairs by ensuring the availability of essential components required by various units and facilities. This procurement is essential for improving infrastructural functionalities and operational capabilities.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements. These include:
- Being a registered entity with valid GST registration.
- Previous experience in supplying similar electronic equipment or components.
- Financial stability as demonstrated through the recent financial statements.
Technical Requirements
The technical specifications must align with the quality standards set forth by the Department of Military Affairs. This includes:
- Compliance with ISO certifications related to electronic components.
- Product warranties and service support for all supplied components.
- Detailed product specifications must be provided in the bid documents.
Financial Requirements
Bidders are required to submit a financial proposal that includes:
- Unit rates for each component outlined in the tender.
- Total prices must be inclusive of taxes and other mandatory costs.
- An Earnest Money Deposit (EMD) as specified in the tender documentation.
Document Submission Details
Bidders must submit their bids electronically through the designated tender platform. The required documents include:
- Bid Submission Form.
- Technical Bid encompassing all specifications and compliance documents.
- Financial Bid detailing pricing.
Special Provisions
This tender contains provisions aimed at promoting participation from Micro, Small, and Medium Enterprises (MSEs). Interested small enterprises can avail of benefits that encourage competitive participation. Startups that meet eligibility criteria may also receive advantages in the evaluation process to foster innovative solutions.
Evaluation Process
Evaluations will be conducted based on a multi-stage assessment:
- Technical Evaluation: Verification of all technical compliance documents.
- Financial Evaluation: Assessing the cost-effectiveness and value of bids.
- Overall selection will favor bidders meeting both technical and financial parameters.
Delivery Locations
The successful bidders will deliver the components to specified military units and facilities as per the guidelines provided in the tender documents. Locations will be disclosed in the contract awarded post-bid acceptance.
Contact Information
For any clarifications regarding the tender, bidders can reach out to the Department of Military Affairs through the appropriate channels listed in the tender documents. Ensure that all queries are directed formally to facilitate timely responses.
Additional Information
Bidders who wish to improve their proposals can seek pre-bid meetings if available, and refer to any additional guidelines provided in the tender documentation. It is of utmost importance for bidders to ensure compliance with all stated requirements to enhance their bid’s competitiveness.
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid GST registration, demonstrating prior experience in supplying similar electronic components, and providing recent financial statements that illustrate financial stability. Ensuring compliance with these criteria is crucial for bidding successfully.
Bidders must provide various certificates including valid GST registration, ISO certifications for product compliance, and any relevant industry-specific licenses. Each certificate must demonstrate the capability to fulfill the technical and quality expectations outlined in the tender.
The registration process typically involves the online submission of necessary documentation through the official procurement platform. Bidders must create an account, complete the registration form, and provide all required documents to be eligible to participate in the tender.
All submitted documents must be in electronic format, typically in PDF or Word formats. Bidders should ensure that all technical and financial proposals are submitted as specified in the tender requirements to avoid disqualification.
Yes, the tender includes special provisions aimed at providing benefits to Micro, Small, and Medium Enterprises (MSEs) as well as startups. These provisions are intended to enhance broader participation and foster innovation, aligning with government policies that support local business growth.
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