Tender Title: Tool Kit Supply
Tender Reference Number: GEM/2025/B/6194727
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to procure a substantial quantity of tool kits and grease guns that meet stringent military specifications. The items include:
- Tool Kit CVD-130973530124 NAVTAL LOCK 40mm - 5 Levers with Keys
- Tool Kit CVD-F-4735900 Grease Gun
A total of 1172 units are required, and the successful bidder will be expected to ensure compliance with all technical and quality standards laid out by the Ministry of Defence. The supplier will provide tools that are durable and efficient for various military applications.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Registered business entity.
- Compliance with national safety and quality standards.
- Proven experience in supplying similar products to government or military bodies.
- Possession of necessary certifications and documentation that proves capability.
Technical Requirements
Bidders must provide detailed documentation that guarantees the technical specifications of the products supplied meet or exceed the expectations of the Department of Military Affairs. This includes:
- Complete technical drawings and samples.
- Compliance with quality standards specific to military tool kits and grease guns.
- Evidence of testing criteria that assures functionality and reliability in field conditions.
Financial Requirements
All bidders are required to submit a competitive financial proposal that includes a breakdown of costs per unit for the tool kits and grease guns. Additionally, an Earnest Money Deposit (EMD), the specifics of which will be provided in the tender documents, must be submitted to ensure commitment to the bid.
Document Submission Details
Interested parties must compile their bids and submit them through the designated online portal as specified in the tender documentation. Ensure that all required materials, including eligibility certificates, technical specifications, and financial proposals, are included.
Special Provisions
This tender will provide special provisions for Micro, Small, and Medium Enterprises (MSEs) and Startups, promoting inclusivity in procurement processes. Bidders from these categories are encouraged to participate and will have additional support to help them navigate the bidding process.
Evaluation Process
The evaluation will be conducted based on predefined criteria including completeness of submission, compliance with technical specifications, quality assurances, and overall financial viability. The Department of Military Affairs reserves the right to engage in negotiations for pricing and terms with shortlisted bidders.
Delivery Locations
Successful bidders will be required to deliver all products to specified military locations as outlined in the contract agreement. Timely delivery is crucial and will be factored into the evaluation process.
Contact Information
For specific inquiries regarding the tender, bidders can reach out to the Department of Military Affairs through the official communication channels provided in the tender documentation.
Conclusion
This tender is part of the broader efforts by the Ministry of Defence to enhance military readiness through the procurement of high-quality tools. All interested vendors are encouraged to prepare comprehensive proposals that clearly illustrate their capacity to meet the tender requirements.
Tender BOQ Items
11 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered business entity with the ability to supply military-grade tool kits and grease guns. Bidders must demonstrate compliance with national quality standards, possess relevant experience in similar supply contracts, and present documentation that verifies their capabilities.
Bidders must provide necessary certificates including but not limited to quality assurance certifications, business registration documents, and other relevant qualifications. These documents authenticate the bidder’s credibility and capacity to deliver the requested items in accordance with military standards.
The registration process requires interested vendors to create an account on the designated online tender portal. Once registered, bidders can access the tender documents, submit their proposals, and track the status of their bids. It’s crucial to complete the registration accurately to avoid any issues during the submission phase.
For this tender, submissions must be made electronically in accepted formats such as PDF, DOCX, or as specified in the tender documentation. All documents should be clearly labeled and organized to facilitate efficient evaluation by the reviewing committee.
The evaluation process involves a comprehensive review of submitted bids against predetermined criteria such as compliance with technical specifications, overall pricing, completeness of documentation, and adherence to quality standards. Successful bidders may be invited for further discussions to finalize terms and conditions before the award of the contract.
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