Department of Military Affairs Tender by Indian Air Force (GEM/2025/B/6127423)
Personal Notepad
Tender Timeline
Tender Title: Supply of Personal Notepad
Tender Reference Number: GEM/2025/B/6127423
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence invites tenders for the supply of Personal Notepad. This tender aims to procure high-quality personal notepads for use by military personnel and associated departments. The objective of this project is to ensure that the notepads meet the required specifications that facilitate effective note-taking and documentation in various military operations.
Scope of Work and Objectives
The tender encompasses the provision of 3 different types of personal notepads. The aim is to procure durable, lightweight, and portable notepads that possess features conducive to military use such as robust binding, quality paper, and specific size dimensions. The successful bidder will be required to deliver the total quantity as specified in the tender document and comply with the manufacturer’s guidelines throughout the production process.
Eligibility Criteria
To be considered eligible for this tender, bidders must fulfill the following criteria:
- Must be a registered business entity.
- Have a valid PAN and GST registration.
- Previous experience supplying similar products to government agencies or military departments will be an added advantage.
Technical Requirements
Bidders must comply with the following technical specifications:
- Material Quality: Notepads should consist of high-quality paper that is bleed-proof.
- Size: Standard A5 or A6 dimensions preferred.
- Binding: Durable spiral or stitched binding.
- Customization: Ability to customize covers with military insignia if required.
Financial Requirements
Bidders are required to provide a detailed financial proposal that outlines the cost per unit, any discounts available for bulk purchases, and delivery charges. An Earnest Money Deposit (EMD) must be submitted as part of the bid, the specifics of which can be found in the tender documents. Performance security may also be needed upon award of the contract.
Document Submission Details
Bidders must submit all necessary documentation electronically through the specified tender portal. The submission should include:
- Completed bid forms.
- Technical specification compliance documents.
- Financial proposal.
It's advisable to ensure all documents are in PDF format to facilitate processing.
Special Provisions
This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs). Bidders classified as startups will also benefit from relaxed eligibility requirements. These provisions aim to encourage small businesses to participate in government tenders and provide enhanced local employment opportunities.
Evaluation Process
The evaluation process for this tender will consider:
- Compliance with technical requirements.
- Pricing strategies.
- Delivery timelines.
Bids will be assessed on a merit basis, and the lowest compliant bid will be prioritized for awarding the contract. Bidders may be required to present samples of their products for additional assessment.
Delivery Locations
Successful bidders will be required to deliver the notepads to designated military locations as detailed in the tender documentation. It is crucial to ensure timely deliveries to support ongoing operations.
Contact Information
For further inquiries, please reach out to the Department of Military Affairs via the contact methods provided in the official tender document.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid PAN and GST registration. Bidders should also demonstrate prior experience in supplying similar products to government agencies or military departments. Meeting these eligibility criteria ensures a smooth evaluation and selection process.
Bidders are required to adhere to stringent technical specifications detailed in the tender. Notepads should have high-quality, bleed-proof paper, standard A5 or A6 dimensions, durable binding, and the possibility of customization with military insignia. Compliance with these specifications is critical for proposal acceptance.
The required documents for submission include completed bid forms, technical specification compliance documents, and financial proposals. It’s essential for all documents to be submitted in PDF format. Proper documentation ensures a comprehensive assessment of your bid.
Bidders must submit an Earnest Money Deposit (EMD) as detailed in the tender documentation. This is a financial security submitted to demonstrate the bidder’s commitment to fulfilling the terms of the contract. Further specifications on the amount and submission methods can be found in the official tender document.
Yes, this tender has provisions that support Micro, Small, and Medium Enterprises (MSEs) by providing relaxed eligibility requirements and encouraging local participation. Bidders classified as MSEs have better chances of winning the contract and contributing to local economic development.
The above FAQs aim to clarify common queries related to the tender while ensuring bidders are well-informed on eligibility, technical requirements, submission processes, and the benefits available for small businesses.
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