Tender Title: Installation of Customized Janitor Closets in Officers and Sailors' Bathrooms

Reference Number: GEM/2025/B/6125297

Issuing Authority: Department of Military Affairs, Ministry of Defence

The Installation of Customized Janitor Closets in Officers and Sailors' Bathrooms is a pivotal project aimed at enhancing sanitation facilities for military personnel. The scope of work encompasses the design, supply, and installation of specialized janitor closets tailored to meet the unique needs of both officers and sailors. The objective of this tender is to ensure that all bathrooms within the designated facilities are equipped with adequate, hygienic washing facilities that cater to military standards and enhance overall cleanliness.

Scope of Work and Objectives

The project includes:

• Custom design of janitor closets focusing on functionality and durability.
• Efficient supply chain management to ensure timely delivery of materials.
• Professional installation services that comply with military protocols.
• Regular maintenance services post-installation to guarantee longevity and efficiency.

Eligibility Criteria

Interested bidders must meet the following eligibility requirements:

• Be duly registered entities with appropriate statutory and regulatory compliance.
• Demonstrate experience in similar installation projects, preferably within organizational infrastructures.
• Possess the necessary technical and managerial capacity to deliver on contract demands.

Technical Requirements

Bidders are required to comply with specific technical specifications, which include:

• Adherence to national safety and quality standards for bathroom accessories.
• Utilization of sustainable and corrosion-resistant materials to prolong closet lifespan.
• Consideration for user-friendly designs ensuring easy access and maintenance.

Financial Requirements

Prospective bidders must provide comprehensive financial statements demonstrating their capacity to undertake the project. Competitive pricing proposals must be submitted as part of the bid, following the financial guidelines outlined in the tender documents.

Document Submission Details

Bids must be submitted electronically via the designated portal in the specified format. All required documentation, including eligibility proofs, technical proposals, and financial bids, should be included as part of the submission package to be considered valid.

Special Provisions

In support of the Micro, Small, and Medium Enterprises (MSE) and startups, this tender encourages the participation of smaller organizations by offering incentives such as relaxed eligibility criteria and additional evaluation points for bids from eligible entities. Furthermore, bidders are encouraged to comply with 'Make in India' policies, promoting local manufacturing and procurement principles.

Evaluation Process

The evaluation process will be conducted in multiple stages, focusing on:

• Compliance with eligibility criteria.
• Assessment of technical specifications and quality standards.
• Financial bid competitiveness and payment terms.

Bids will be evaluated based on a comprehensive scoring matrix, emphasizing quality over price, ensuring the selection of a supplier who can deliver superior value.

Delivery Locations

Delivery and installation of the janitor closets will be conducted at various designated military facilities. Specific locations will be communicated post-bid evaluation to the selected vendor.

Contact Information

For queries regarding this tender, interested parties should refer to the appropriate channels through the tendering platform.

This tender represents a critical initiative aimed at improving sanitation facilities for military personnel, and all duly qualified bidders are encouraged to submit their proposals for consideration.