Procurement of Stationary Items

Uniball Pen Blue,Pilot Pen V5 Blue,Pilot Pen Microtip Blue,Ball Pen Blue,Glue Stick,White Board Mar

Goods
Qty:5,088

Tender Timeline

Tender Issue
June 5, 2025 at 6:49 PM

Tender Title: Procurement of Stationary Items

Reference Number: 16b6e3c8c

Issuing Authority

This tender is issued by the Department of Military Affairs under the Ministry of Defence. The authority is responsible for acquiring essential office supplies required for military-related administrative functions.

Scope of Work and Objectives

The primary objective of this tender is to procure a diverse range of stationery items crucial for the effective operation of various military departments. The total quantity specified is 5088 units, covering a wide assortment of stationary products including but not limited to:

  • Uniball Pen Blue
  • Pilot Pen V5 Blue
  • Pilot Pen Microtip Blue
  • Ball Pen Blue
  • Glue Stick
  • White Board Markers (various colors)
  • Envelopes (various sizes)
  • Correction Pen and Whitener
  • Display Folders (various specifications)
  • Sticky Notes and more

The purpose of this procurement is to ensure a consistent supply of high-quality items that meet the operational needs of the military departments.

Eligibility Criteria

Bidders must adhere to the following eligibility criteria to qualify for submission:

  • Must be a registered entity under relevant Indian laws.
  • Should have experience in supplying similar stationery items.
  • Willingness to comply with all terms and conditions set forth in the tender documents.

Technical Requirements

All supplied stationery items must conform to established specifications including quality, size, and type as outlined in the detailed Bill of Quantities (BoQ) attached with the tender. Compliance with industry standards is essential for all products.

Financial Requirements

Bidders are required to provide a financial proposal that ensures competitive pricing while maintaining quality and standards. Adequate financial statements supporting the ability to deliver the items within the stipulated timeframe must accompany the bid.

Document Submission Details

Bids must be submitted as per the specified guidelines, which include the following:

  • Submission of required documents electronically through the designated portal.
  • Inclusion of all pricing details in a clear and itemized manner.
  • Adherence to any special formats mandated in the tender documentation.

Incomplete submissions may lead to rejection.

Special Provisions

This tender welcomes participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups. It encourages innovation and local sourcing aligned with the government's 'Make in India' initiative. Preference may be given to suppliers who demonstrate commitment to these values.

Evaluation Process

Submissions will undergo a rigorous evaluation process that assesses:

  • Compliance with technical and financial requirements.
  • Quality and conformability of the products offered.
  • Delivery timelines and capability.

Further details about the evaluation criteria will be outlined in the tender documentation.

Delivery Locations

Successful bidders will be required to deliver the stationery items to designated locations within the operational jurisdiction of the Ministry of Defence.

Contact Information

For any queries or clarifications about this tender, bidders are advised to consult the tender documents where necessary contact information will be listed. All communication should be directed formally through established channels.

In conclusion, this tender presents an excellent opportunity for suppliers of stationery items to partner with the Ministry of Defence. The scope and requirements outlined set a clear path for participation by competent and eligible bidders aiming to contribute to the operational readiness of military departments.

Tender BOQ Items

39 Items
1.

Uniball Pen Blue

Qty:60
Unit:number
15
2.

Pilot Pen V5 Blue

Qty:50
Unit:number
15
3.

Pilot Pen Microtip Blue

Qty:25
Unit:number
15
4.

Ball Pen Blue

Qty:200
Unit:number
15
5.

Glue Stick

Qty:100
Unit:number
15
6.

White Board Marker Blue

Qty:100
Unit:number
15
7.

White Board Marker Black

Qty:100
Unit:number
15
8.

White Board Marker Green

Qty:100
Unit:number
15
9.

White Board Marker Red

Qty:100
Unit:number
15
10.

Permanent Marker Blue

Qty:60
Unit:number
15
11.

Permanent Marker Black

Qty:60
Unit:number
15
12.

Permanent Marker Green

Qty:60
Unit:number
15
13.

Permanent Marker Red

Qty:60
Unit:number
15
14.

OHP Marker Blue

Qty:60
Unit:number
15
15.

OHP Marker Black

Qty:60
Unit:number
15
16.

OHP Marker Green

Qty:60
Unit:number
15
17.

OHP Marker Red

Qty:60
Unit:number
15
18.

Envelope A4 Size

Qty:500
Unit:number
15
19.

Envelope Small Size White

Qty:1500
Unit:number
15
20.

Envelope A3 Size

Qty:100
Unit:number
15
21.

Signature Flap Paper Flap

Qty:100
Unit:number
15
22.

Correction Pen Whitener

Qty:50
Unit:number
15
23.

Box File

Qty:100
Unit:number
15
24.

Pencil Pkt

Qty:50
Unit:pkt
15
25.

Scissor Small

Qty:50
Unit:number
15
26.

Clip Pad

Qty:100
Unit:number
15
27.

L Folder

Qty:100
Unit:number
15
28.

Patti Folder

Qty:150
Unit:number
15
29.

Ring Folder

Qty:100
Unit:number
15
30.

Display Folder 20 Leaf

Qty:100
Unit:number
15
31.

Display Folder 40 Leaf

Qty:50
Unit:number
15
32.

Display Folder 60 Leaf

Qty:50
Unit:number
15
33.

Display Folder 80 Leaf

Qty:50
Unit:number
15
34.

Blue Paper Sheet

Qty:350
Unit:sheet
15
35.

Plastic Cover Roll 100 Mtrs

Qty:3
Unit:roll
15
36.

Cello Tape 2

Qty:50
Unit:number
15
37.

Spiral Binding Small

Qty:20
Unit:number
15
38.

Sticky Note Small

Qty:100
Unit:number
15
39.

Fevicol 100 ml pack

Qty:100
Unit:number
15

General Information

Item Category
Uniball Pen Blue , Pilot Pen V5 Blue , Pilot Pen Microtip Blue , Ball Pen Blue , Glue Stick , White Board Marker Blue , White Board Marker Black , White Board Marker Green , White Board Marker Red , Permanent Marker Blue , Permanent Marker Black , Permanent Marker Green , Permanent Marker Red , OHP Marker Blue , OHP Marker Black , OHP Marker Green , OHP Marker Red , Envelope A4 Size , Envelope Small Size White , Envelope A3 Size , Signature Flap Paper Flap , Correction Pen Whitener , Box File , Pencil Pkt , Scissor Small , Clip Pad , L Folder , Patti Folder , Ring Folder , Display Folder 20 Leaf , Display Folder 40 Leaf , Display Folder 60 Leaf , Display Folder 80 Leaf , Blue Paper Sheet , Plastic Cover Roll 100 Mtrs , Cello Tape 2 , Spiral Binding Small , Sticky Note Small , Fevicol 100 ml pack
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Navy

Financial Information

OEM Average Turnover
₹1.00 Lakh (s)
Minimum Turnover
₹1.00 Lakh (s)
Bid Offer Validity
180 (Days)
Past Performance
40 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

5 Documents
GeM-Bidding-7934014.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • OEM Annual Turnover
  • Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity, with relevant experience in supplying stationary items. Bidders must also comply with the terms specified in the tender documents and showcase financial capability to deliver the quantity specified.

All stationery items must meet specific technical specifications outlined in the Bill of Quantities (BoQ). This includes adhering to established quality standards, dimensions, and functionality as per industry norms.

The Earnest Money Deposit (EMD) is a mandatory submission that serves as a financial security to prevent withdrawal of bids post submission. Details regarding the amount and bank guarantee specifications will be defined in the tender documents to ensure clear compliance.

The registration process involves submitting required documentation electronically through the designated portal by following the guidelines set in the tender announcement. Ensure all necessary certificates and identification are included for successful registration.

Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate and may receive preferential treatment in the evaluation process. Additionally, compliance with local procurement rules and Make in India initiatives can enhance their prospects within this tender environment.

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