Tender Title: PURCHASE OF IT STY ITEMS

Tender Reference Number: GEM/2025/B/6160755

Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

The PURCHASE OF IT STY ITEMS tender invites bids for the procurement of various types of printer cartridges, essential for the operational needs of the Department of Military Affairs. This tender aims to fulfill the requirements for high-quality printing supplies, ensuring the continuity of administrative and operational tasks within the Ministry of Defence.

Scope of Work and Objectives

The objective of this tender is to procure a total of 38 Printer Cartridges which include HP 206A, HP 206A Magenta, Kyocera TK-1178, Canon 326, HP 77A, and Canon 925, among others. Suppliers are required to deliver these items to the designated delivery locations outlined in the bid specifications while adhering to the stipulated quality and performance standards.

Eligibility Criteria

To be eligible for this tender, bidders must meet several requirements, including but not limited to:

• Being a registered entity under the relevant authority.
• Ensuring compliance with all statutory regulations applicable to the procurement of office supplies.

Technical Requirements

Bidders must provide cartridges that meet the following technical specifications:

• All items must be authentic and new.
• The cartridges should correspond accurately to the specified models, ensuring compatibility with respective printers.
• Compliance with quality standards as defined by the Ministry of Defence.

Financial Requirements

Bidders are expected to submit a bid that outlines all financial details, including pricing details for the units and any additional costs involved. All financial details should comply with the budget provision outlined by the issuing authority.

Document Submission Details

All documentation must be submitted electronically through the GEM portal. Bidders should ensure that all required documentation, including pricing, technical proposals, and eligibility certificates, is complete and submitted within the specified time frame.

Special Provisions

This tender may contain special provisions for Micro, Small, and Medium Enterprises (MSEs) and Startups. Bidders are encouraged to carefully review the guidelines to identify potential benefits applicable under this tender.

Evaluation Process

The evaluation process will encompass scrutiny of technical and financial proposals submitted by bidders. The evaluation will ensure that quotes are not only competitive but also align with the quality requirements specified within the tender documentation. All submissions will be assessed based on a predetermined criterion, ensuring transparency and fairness in the selection process.

Delivery Locations

Bidders must outline the delivery locations as per the Ministry of Defence specifications. Items must be delivered in a timely manner to ensure there are no disruptions to departmental functions.

Contact Information

For queries related to this tender, please refer to the official channels outlined in the tender document. Ensure all questions are directed as per the guidance provided.

Engagement in the procurement process under this tender will ensure that responsible parties contribute to the overarching needs of the Department of Military Affairs, providing essential supplies to support their operations efficiently.