Tender Title: IT SPEARS
Reference Number: 128cf94ea
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The IT SPEARS tender focuses on the procurement of essential components for Epson printers, specifically targeting the following items: Logic Card for Epson L 3210, Head Cable for L 3210, Drum 2525, Cleaning Blade for IR 2520, PCR Cannon, Drum Cannon N2206, Cleaning Blade N 2206, Pressure Roller, Teflon products, and Upper and Lower Pickup Rollers. This tender aims to ensure that the Department of Military Affairs is equipped with quality components for maintenance and operational requirements.
Scope of Work and Objectives
The contractor will be responsible for the supply, delivery, and quality assurance of the listed printer components. The main objective includes ensuring compliance with specified technical requirements and establishing a reliable supply chain that meets the operational timelines of the Department of Military Affairs.
Eligibility Criteria
To qualify for this tender, bidders must meet several criteria, including but not limited to:
- Being a registered legal entity.
- Demonstrating experience in supplying similar items.
- Providing a valid GST registration certificate.
- Meeting any additional specific requirements outlined in the detailed tender documents.
Technical Requirements
The technical requirements for the items include adherence to industry standards for quality and functionality. Bidders are expected to provide specifications for each component to ensure compatibility with existing infrastructure.
Financial Requirements
Bidders should present a detailed financial breakdown indicating costs for each required component. Compliance with payment terms and financial regulations as dictated by the Department of Military Affairs is mandatory.
Document Submission Details
Bids must be submitted through the designated e-procurement platform. Required documents to include are:
- Company registration certificate
- GST registration certificate
- Technical specifications of the offered products
- Financial proposals
It's critical that all documents are clear, accurately completed, and submitted in the correct format (PDF or Word documents).
Special Provisions
This tender may include special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging innovation and fostering local entrepreneurial growth in alignment with national policies. Proposals from eligible MSEs or startups may be given preference during the evaluation process.
Evaluation Process
The evaluation will be based on criteria such as compliance with technical specifications, overall cost effectivity, and delivery timelines. Detailed evaluation matrices will be employed to ensure fairness and transparency in selecting the winning bidder.
Delivery Locations
All components must be delivered to specified locations set by the Department of Military Affairs. The delivery schedule is to be established upon contract award.
Contact Information
For further inquiries regarding this tender, potential bidders are encouraged to reach out to the Department of Military Affairs. Specific names and contact details are not publicly disclosed within this document.
The IT SPEARS tender seeks to engage reliable suppliers capable of delivering quality components to support the efficient functioning of military operations. Suppliers interested in participating in this procurement should ensure that they meet the outlined criteria and submit necessary documentation promptly.
Tender BOQ Items
10 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having prior experience in supplying similar components, holding a valid GST registration certificate, and fulfilling any additional specifications mentioned in the tender documents. Furthermore, any legal compliance specific to government tenders must be observed.
The technical specifications require all components supplied to meet industry standards for functionality and quality. Bidders must provide detailed descriptions and compliance certifications for each listed item to ensure they meet the compatibility standards required by the Department of Military Affairs.
Proposals must include a clear breakdown of costs, and bidders must be prepared to adhere to the agreed payment schedule specified in the contract. An Earnest Money Deposit (EMD) is typically required to indicate the seriousness of the bid; specific amounts and terms will be defined in the tender documentation.
Submissions must be made through the designated e-procurement platform. Accepted document formats include PDF and Word documents. Bidders must ensure all required documents are accurately completed and uploaded before the deadline to avoid disqualification.
The tender provides specific advantages for MSEs, such as potential price preference and easier compliance requirements. Furthermore, it aligns with the national ‘Make in India’ initiative, encouraging local businesses to engage in government procurement processes which may include special clauses favoring indigenous production.
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