Tender Title: Supply of Mechanical Components
Tender Reference Number: 9eb33931
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
1. Scope of Work and Objectives
The tender invites suppliers for the procurement and supply of critical mechanical components, including DUMPER ASSY STEERING, SIDE VIEW MIRROR, ROD ASSY TIE ROD, AIR PRESSURE PIPE, and OIL FILTER ELEMENT. The primary objective is to ensure that these components meet the operational requirements of the military applications, enhancing readiness and sustainability. The selected supplier is expected to deliver high-quality products promptly, adhering to specified technical standards and quality benchmarks.
2. Eligibility Criteria
To qualify for this tender, bidders must be registered entities and comply with the prerequisites set forth by the Ministry of Defence. Bidders should have prior experience in supplying similar mechanical components to government or military agencies. Companies registered as Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate and will receive additional consideration, promoting inclusive growth in line with government policies.
3. Technical Requirements
The products must meet certain technical specifications outlined in the bid document. Key technical details for all components include:
- Compliance with applicable international standards.
- Quality certifications such as ISO 9001 or equivalent.
- Detailed product specifications must be provided, including materials used and performance characteristics.
4. Financial Requirements
Bidders must demonstrate the financial capacity to fulfill the order and meet any upfront monetary obligations such as an Earnest Money Deposit (EMD). Proof of previous successful contracts and financial statements may be required to assess the bidder’s financial stability.
5. Document Submission Details
All submissions must be made electronically through the designated tender portal. Bidders are required to submit a comprehensive proposal including all requested documentation such as:
- Technical specifications
- Financial statements
- Relevant certifications
Late submissions or incomplete proposals may lead to disqualification.
6. Special Provisions
Micro, Small, and Medium Enterprises (MSEs) will enjoy benefits such as a relaxed qualification criterion and additional evaluation points. This encourages participation from diverse sectors, fostering innovation and competitive pricing.
7. Evaluation Process
The evaluation of bids will be based on a combination of technical proficiency and financial competitiveness. Criteria include:
- Compliance with technical specifications
- Cost-effectiveness of the proposal
- Supplier track record and reliability
8. Delivery Locations
The procurement involves delivery to specified military bases and operational facilities. Delivery timelines and modalities will be discussed once the contract is awarded.
9. Contact Information
For further inquiries, bidders may contact the Department of Military Affairs directly through the provided communication channels on the tender portal.
This tender represents an excellent opportunity for qualified suppliers looking to engage in defense contracts. Engagement in this tender process not only supports military operations but also strengthens the supplier’s standing in future procurement opportunities.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of meeting the technical specifications outlined in the tender documentation. Bidders should have previous experience supplying similar components to government or military sectors. Furthermore, registration under the Micro, Small, and Medium Enterprises (MSEs) framework is advantageous, as these entities will get special consideration during the evaluation.
Bidders must provide certifications such as ISO 9001 or equivalent quality standards showcasing their commitment to manufacturing excellence. The required certificates must detail compliance with applicable technical specifications to qualify for the evaluation process. This ensures that the products offered meet the necessary quality standards essential for military-grade specifications.
To participate in this tender, a company must register themselves on the dedicated tender portal. This registration process typically involves submitting company details, along with required documentation such as business licenses and financial statements. Bidders are encouraged to prepare their documentation in advance to ensure a smooth registration process.
The payment terms will be defined in the final contract, but generally, an upfront Earnest Money Deposit (EMD) may be required. Payment is typically released upon satisfactory delivery and inspection of the mechanical components as per the agreed terms. Bidders should thoroughly review the payment terms stated in the tender document to prepare accordingly.
The evaluation process will consider both the technical viability of the proposal and the associated costs. Each submission will undergo a compliance check against the requirement specifications outlined in the tender. Selected bidders will be notified based on their scores from the evaluation matrix, which includes considerations such as reliability and value for money.
MSEs can benefit from relaxed eligibility criteria and additional evaluation points to promote inclusive participation in defense procurement. The government aims to stimulate growth and innovation from these sectors, aligning with the overarching policies of Make in India and supporting local businesses to thrive in competitive sectors.
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