Procurement of Maintenance and Expendable Stores for PA during IDFHC 2025

Speakon Connector,XLR Connector Male and Female,Phono Mono Connector,Ferrule 1mm 9mm 15mm A B C D T

New delhi, Delhi
Goods
Qty:2,150
EMD: ₹18,420

Tender Timeline

Tender Issue
June 9, 2025 at 9:25 AM

Tender Title: Procurement of Maintenance and Expendable Stores for PA during IDFHC 2025
Reference Number: 1cc41c6c9
Issuing Authority: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The objective of this tender is to source essential maintenance and expendable stores required by the Department of Military Affairs. The successful bidder will supply a diverse range of items including but not limited to Speakon connectors, XLR connectors, phono mono connectors, and various other maintenance supplies. Ensuring efficiency in supply chain management and timely delivery is of paramount importance as these items are crucial for the operational requirements during the IDFHC 2025.

Eligibility Criteria

To be eligible for this tender, bidders must satisfy specific criteria which include being a registered business entity compliant with all applicable regulations. Bidders must possess the required certifications relevant to the supply items listed in the procurement document and demonstrate a proven track record in similar supply projects.

Technical Requirements

Bidders must ensure that all items meet the technical specifications outlined in the tender documentation. This includes compliance with industry standards for quality and safety. Each item, such as connectors, must be tested for durability and reliability.

Financial Requirements

Bidders are required to submit financial documents which include business balance sheets, profit and loss statements, and any applicable tax filings. An Earnest Money Deposit (EMD) may also be required to demonstrate commitment to the procurement process.

Document Submission Details

All tender applications and related documents must be submitted electronically through the specified platform. Proper formatting and adherence to submission guidelines are mandatory to ensure evaluation.

Special Provisions

There are provisions available for Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions may include favorable evaluation criteria and potential subsidies aimed at promoting participation from smaller businesses.

Evaluation Process

Submissions will undergo a rigorous evaluation process based on price competitiveness, compliance with technical requirements, and overall qualifications of the bidders. The evaluation criteria will be clearly defined, allowing for transparency in the selection process.

Delivery Locations

Timely delivery of goods will be expected to designated locations as specified within the tender documents. Bidders must provide clear logistical plans for the delivery of goods to ensure adherence to timelines.

Contact Information

For further queries regarding this tender, potential bidders may refer to the official contact points provided in the tender documentation. It is advised to seek clarification on any aspects of the tender requirements well in advance of submission.

Ensuring high quality, compliance with specifications, and understanding the tender requirements are crucial for prospective bidders. This tender represents an opportunity for qualified entities to engage with the Department of Military Affairs in fulfilling operational needs through the supply of essential maintenance and expendable stores.

Tender BOQ Items

21 Items
1.

Speakon Connector

Qty:350
Unit:nos
30
2.

XLR Connector Male and Female

Qty:250
Unit:nos
30
3.

Phono Mono Connector

Qty:50
Unit:nos
30
4.

Ferrule 1mm 9mm 15mm A B C D Type

Qty:4
Unit:pkt
30
5.

Sleeves Heat Sink Small Red Black Green

Qty:80
Unit:mtr
30
6.

Heat Gun Gas Cylinder

Qty:10
Unit:nos
30
7.

Insulation Tape all Colour

Qty:100
Unit:nos
30
8.

U Clip white all Type

Qty:50
Unit:pkt
30
9.

Spray Paint white and Black

Qty:36
Unit:bottle
30
10.

Cat Muff for Mics

Qty:20
Unit:nos
30
11.

Strips for Cable Connection

Qty:250
Unit:nos
30
12.

Transparent Tape

Qty:60
Unit:nos
30
13.

1 point 5 V Cell AA

Qty:200
Unit:nos
30
14.

Caping Casing

Qty:100
Unit:nos
30
15.

Agro Net Green

Qty:270
Unit:mtr
30
16.

Eye Thimble 10mm

Qty:50
Unit:pkt
30
17.

Eye Thimble 16mm

Qty:50
Unit:pkt
30
18.

Eye Thimble 25mm

Qty:50
Unit:pkt
30
19.

Eye Thimble 50mm

Qty:50
Unit:pkt
30
20.

Cable Tie small and Medium

Qty:100
Unit:pkt
30
21.

Moisture Absorber

Qty:20
Unit:pkt
30

General Information

Item Category
Speakon Connector , XLR Connector Male and Female , Phono Mono Connector , Ferrule 1mm 9mm 15mm A B C D Type , Sleeves Heat Sink Small Red Black Green , Heat Gun Gas Cylinder , Insulation Tape all Colour , U Clip white all Type , Spray Paint white and Black , Cat Muff for Mics , Strips for Cable Connection , Transparent Tape , 1 point 5 V Cell AA , Caping Casing , Agro Net Green , Eye Thimble 10mm , Eye Thimble 16mm , Eye Thimble 25mm , Eye Thimble 50mm , Cable Tie small and Medium , Moisture Absorber
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Army
State
Delhi
City
New delhi

Financial Information

EMD Amount
₹18,420.00
Bid Offer Validity
180 (Days)
Past Performance
40 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

4 Documents
GeM-Bidding-7841262.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity with relevant certifications compliant with supplied goods such as connectors and maintenance stores. Bidders must also have experience in similar supply contracts to ensure capability.

Required certificates include those confirming product compliance with industry standards for quality and safety, along with business registration documents and testimonies to the company’s operational credentials in the supply sector.

Bidders must register through the designated online platform by creating an account and following the relevant prompts to submit proposals. It’s imperative to ensure that all documentation is complete and in the correct format as specified in the tender.

Bidders are required to meet rigorous technical specifications for all items, including connectors and other maintenance products. Quality standards must adhere to established industry benchmarks, ensuring safety and durability in the products supplied.

The Earnest Money Deposit (EMD) is typically a percentage of the total bid amount and must be submitted electronically with the tender application. This deposit serves as a security measure, demonstrating the bidder’s commitment to the contractual terms.

The evaluation and selection process will focus on the comprehensive assessment of submitted documents, financial viability, technical compliance, and overall bid pricing. Bidders will be notified of results transparently, ensuring a fair competition.

MSEs may enjoy relaxation in certain bidding conditions, preference during the evaluation phase, and potential financial support from the government, promoting inclusivity in the bidding process while encouraging participation from smaller enterprises.

Yes, special provisions for startups include preferences during evaluations and possibly reduced entry criteria to engage new businesses in government procurement activities, aligning with initiatives to promote entrepreneurship.

Bidders are encouraged to align their supply chain with the Make in India initiatives, promoting local sourcing and production, which assists in fostering the growth of indigenous manufacturing within the country.

Documents must be submitted in specified digital formats as outlined in the tender documents. Commonly accepted formats include PDF, DOCX, and XLSX. It is crucial to thoroughly review the requirements to ensure compliance when submitting the bid.

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