Supply and Installation of Digital Wall with Sound System, UPS, and Audio-Video Devices
DIGITAL WALL WITH SOUND SYSTEM INCL INSTALLATION,10 KVA UPS WITH 16X 42AH BATTERIES,Audio Video dev
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Tender Title: Supply and Installation of Digital Wall with Sound System, UPS, and Audio-Video Devices
Reference Number: 2d98de0b
Issuing Authority/Department: Ministry of Defence, Department of Military Affairs
The purpose of this tender is to solicit proposals for the procurement, supply, and installation of a comprehensive digital wall system integrated with a state-of-the-art sound system, a 10 KVA uninterruptible power supply (UPS) complete with 16 x 42AH batteries, as well as additional audio-video devices necessary for conducting briefings and video conferences. This equipment is critical for enhancing communication and operational effectiveness within the department.
Scope of Work and Objectives
The scope of work includes the following deliverables:
- Design and installation of a high-definition digital wall featuring an 85-inch display.
- Provision of audio enhancements including a Bose Smart ultra soundbar.
- Supply and installation of a floor-mounted horizontal projector equipped with a Bose soundbar.
- Deployment of necessary networking equipment that includes a manageable switch with 16 ports and UTP cable conforming to CAT VI standards.
- Supply of a D-Link 24-port switch and printer cable of 30 meters.
The objective of this tender is to ensure that the Ministry of Defence can effectively carry out its communication needs during briefings and routine operational duties with the latest technology.
Eligibility Criteria
Prospective bidders must meet the following eligibility criteria to participate:
- Be a legally registered business entity.
- Have relevant experience in supplying and installing audio-visual and networking equipment.
- Compliance with applicable standards and certifications.
Technical Requirements
Technical proposals must address the following key specifications:
- All equipment provided must be of high-quality brands and come with relevant warranties.
- The installation should adhere to industry standards, ensuring optimal performance.
- Provide professional training for operational personnel on the new systems.
Financial Requirements
Bidders should be prepared to submit a financial proposal that reflects a clear and competitive pricing structure. This proposal should also outline payment terms in line with the procurement processes of the Ministry of Defence.
Document Submission Details
Interested parties are required to submit their proposals in electronic format through the designated official portal. Each submission must include:
- Technical proposal detailing specifications and compliance.
- Financial proposal with itemized costs.
- Relevant certificates and registration documents.
Special Provisions
This tender supports the initiatives for Micro, Small, and Medium Enterprises (MSEs) and startups. Benefits may include considerations during the evaluation process to promote participation from these sectors.
Evaluation Process
The evaluation will be conducted based on the adherence to technical specifications, experience, and financial competitiveness. A multi-stage evaluation approach may be employed to ensure that shortlisted candidates align closely with the Ministry's requirements.
Delivery Locations
The successful bidder will be required to coordinate delivery and installation at specified locations as provided in the tender documents.
Contact Information
For further inquiries, bidders may refer to the official contact details provided in the tender documents. It is recommended to maintain open channels of communication to clarify any uncertainties regarding the tender submission process and requirements.
Tender BOQ Items
9 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with experience in audio-video installations, and adherence to relevant certifications and industry standards. The bidder must demonstrate previous successful installations of similar nature and compliance with the Ministry of Defence regulations.
Bidders must submit a complete technical proposal detailing equipment specifications, along with a financial proposal outlining pricing. Additionally, relevant registration certificates and other supporting documents proving eligibility and compliance are required in an electronic format.
The payment terms for the procurement will be specified in the financial proposal. Bidders should be prepared to provide a clear payment structure that aligns with the expectations of the Ministry of Defence, typically tied to milestone completions such as successful delivery and installation confirmation.
The evaluation process may consist of multiple stages focusing on the adherence to the technical specifications, the bidder’s experience, and the financial competitiveness. Shortlisted candidates will be evaluated thoroughly to ensure compliance with the tender requirements.
Yes, there are specific benefits provided for MSEs and startups. These include advantageous evaluation considerations to encourage submissions from these sectors, promoting participation and ensuring that even smaller entities get a chance to contribute to the tendering process.
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