IT SPARES - Department of Military Affairs - Indian Army
Drum Unit,UPS 1 KVA,DVD Writter Slim,Keyboard and Mouse,Bty 12 V 7 AH
Tender Timeline
Tender Title: IT SPARES
Tender Reference Number: 74b5718f
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
This tender is aimed at sourcing essential IT spares which include Drum Units, UPS 1 KVA, DVD Writers (Slim), Keyboards and Mice, and Batteries (12 V 7 AH). The objective is to procure high-quality equipment to support the operations of the Department of Military Affairs, ensuring system reliability and operational efficiency.
Eligibility Criteria
Bidders must meet certain eligibility criteria to qualify for this tender. This encompasses being an established registered entity compliant with all relevant regulations. The applicants should have the capability to provide the specified IT spares in the required quantities and adhere to the stipulated performance requirements.
Technical Requirements
All prospective bidders are required to fulfill specific technical specifications. This includes providing documentation proving that all offered products meet the relevant quality standards as set forth by the Ministry of Defence. The tender documentation should outline the technical attributes of the products being offered, including their intended usage and compliance with existing regulatory frameworks.
Financial Requirements
Bidders must demonstrate their financial capability to undertake the contract by providing relevant financial statements. Successful bidders will be required to submit an Earnest Money Deposit (EMD) as specified in the tender documentation.
Document Submission Details
All submission documents must be provided in the acceptable formats as outlined in the tender documentation. Bidders must submit their proposals online via the designated procurement portal, ensuring that each document is formatted correctly to avoid any processing issues.
Special Provisions
The tender may provide special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups to promote participation and ensure a diverse set of bidders. This could potentially include exemption from certain eligibility criteria or financial requirements.
Evaluation Process
The evaluation of submitted proposals will involve a comprehensive review of both technical and financial aspects to ensure the best value for the Department of Military Affairs. Bids will be assessed based on their compliance with specified requirements, quality of goods offered, and cost-effectiveness.
Delivery Locations
The successful bidders will be required to deliver the IT spares at specified locations as indicated in the final contract documents. It is imperative that the delivery be prompt and in accordance with the outlined timelines.
Contact Information
For inquiries or further assistance regarding the tender, contact details can be found within the official tender documentation. It’s advised that potential bidders refer to the Ministry of Defence’s guidelines for clarification on any unclear requirements.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity that complies with relevant regulations and standards. Bidders should possess the capability to supply the required IT spares and demonstrate financial stability through complete financial statements. Furthermore, new businesses under specified categories may receive considerations.
Bidders must present relevant certificates that validate the compliance of their products with national and international quality standards. This usually includes product safety certifications, manufacturer guarantees, and compliance documents with applicable IT inventory standards.
To register for the tender, bidders must follow a clearly outlined registration process provided in the tender documentation. This typically involves filling out an online registration form and submitting supporting documents to verify the agency’s credentials and business details.
Bidders are required to submit their documents in specified formats, as detailed in the tender documentation. Commonly accepted formats include PDF for reports, Excel for pricing, and standard document formats for technical specifications to ensure uniformity and ease of processing.
The payment terms will be outlined in the acceptance of the contract, typically involving milestone-based payment or upon delivery and acceptance of goods. Moreover, successful bidders will be required to provide a performance security to ensure compliance with the contract specifications.
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