Tender Title: Procurement of EPABX System

Reference Number: 3a73a1431

Issuing Authority: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The Procurement of EPABX System tender aims to acquire a comprehensive EPABX (Electronic Private Automatic Branch Exchange) system for the Department of Military Affairs. This system will ensure efficient telecommunication capabilities within the military infrastructure, thus enhancing operational communication. The primary objectives are to facilitate secure and reliable voice communication across various military units, ensuring prompt and effective connectivity.

Eligibility Criteria

The eligibility criteria for this tender includes the following key points:

• Applicants must be registered entities capable of supplying EPABX systems.
• Bidders should demonstrate experience in providing similar telecommunication systems and meet all local business compliance regulations.
• All bidders must comply with the applicable standards for telecommunications equipment in accordance with relevant government regulations.

Technical Requirements

Each bidder must meet specific technical requirements for the EPABX systems proposed. This includes:

• Modular design to accommodate scalability.
• Compatibility with both digital and analog signaling.
• Features such as voice mail, call recording, and conferencing capabilities.
• Maintenance and support provisions for a minimum duration following installation.
• Certifications confirming compliance with quality and safety standards.

Financial Requirements

Bidders are required to provide comprehensive financial documentation, including:

• Complete pricing details for proposed systems, including unit costs and potential discounts for bulk orders.
• Evidence of sufficient financial stability to undertake the project.
• A valid Earnest Money Deposit (EMD), the amount of which will be detailed in the tender documents.

Document Submission Details

All tender submissions must be made electronically through the designated procurement portal. Documents to include:

• Bid proposal in the required format.
• Technical specifications and compliance certificates.
• Financial statements and EMD details.

Incomplete submissions will be deemed non-compliant.

Special Provisions

This tender includes specific benefits for Micro, Small and Medium Enterprises (MSEs) and startups. Provisions may include:

• Relaxed eligibility criteria to encourage participation from smaller entities.
• Opportunities for MSEs to participate in the supply chain for related services or components.

Evaluation Process

The evaluation process will follow a structured approach:

• Initial compliance checks to ensure all documentation is complete.
• A technical evaluation based on specified technical specifications and standards.
• Financial evaluation considering total cost, delivery timeframes, and post-installation support.

Delivery Locations

The delivery of the EPABX systems will be required at specified military units as outlined within the tender documentation. Bidders should account for logistics and delivery timelines in their proposals.

Contact Information

For inquiries related to the Procurement of EPABX System, bidders may refer to the official communication channels provided by the Department of Military Affairs. Please ensure all communication is directed through the appropriate procurement portal channels.