Tender Title: Supply of Natural Cheese and Cheese Products
Tender Reference Number: GEM/2025/B/6175944
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure a total of 2642 units of various cheese products, which include Natural Cheese (Hard Variety), Processed Cheese, Processed Cheese Spread, and Soft Cheese. All products must comply with the standards established in IS 2785. This procurement is intended to support the dietary needs of military personnel, ensuring they receive high-quality and nutritionally balanced food products.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements. Eligible bidders must be registered entities, able to demonstrate capacity and experience in the supply of dairy products particularly cheese. Compliance with quality standards and the ability to deliver within stipulated timelines are also critical.
Technical Requirements
Bidders must provide detailed specifications for the cheese products being offered, ensuring that all items meet the standards of IS 2785 for quality. The submission should include product testing criteria and descriptions of the quality management systems in place. The products should be packaged appropriately to maintain shelf life and safety standards.
Financial Requirements
Bidders must submit detailed financial documentation, which may include bank statements, previous business financials, and profit-loss statements to establish financial stability. Pricing must be competitive and transparent, offering clarity on cost aspects without hidden charges.
Document Submission Details
All tender documents must be submitted electronically through the GEM portal. Bidders should ensure the timely submission of both technical and financial bids, ensuring all required documentation is complete to avoid disqualification.
Special Provisions
Provisions for Micro, Small, and Medium Enterprises (MSEs) and startups are applicable under this tender. These organizations can benefit from specific policies encouraging their participation in government tenders, promoting local content and capacity building in the supplier ecosystem.
Evaluation Process
Bids will be evaluated on a separate basis, focusing on technical compliance and financial soundness. The criteria for selection will weigh heavily on the compliance with IS 2785, product quality, delivery capabilities, and price competitiveness.
Delivery Locations
The primary delivery location for the cheese products is specified by the Department of Military Affairs. Bidders should outline logistics capabilities and delivery timelines clearly within their submissions.
Contact Information
For any inquiries regarding the submission or technical specifications, please refer to the GEM portal for updates and contact details.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying dairy products, specifically various cheese categories including Hard Cheese, Processed Cheese, and Cheese Spread. Bidders must demonstrate adequate experience in the dairy sector and comply with all relevant quality management systems. Financial stability, as evidenced by supporting documents, is a crucial aspect of the eligibility process.
Bidders must comply with the technical specifications detailed in IS 2785, which includes stringent quality standards for Natural Cheese and Processed Cheese products. This includes providing documentation on the production process, quality control measures, and product safety testing. Each product submitted must come with specifications that conform to these rigorous standards to ensure safety and quality.
Bidders are required to submit an Earnest Money Deposit (EMD) with their proposals. The EMD amount is typically a percentage of the total bid price, aimed at ensuring commitment to the project. Additionally, performance security may be required upon awarding the contract to safeguard against potential defaults or failures in contract fulfillment.
Proposals must be submitted electronically via the GEM portal. Bidders are advised to ensure that all documents, including technical and financial submissions, are uploaded before the deadline. It’s important to follow the submission guidelines outlined in the tender documentation to ensure compliance and successful submission.
Yes, there are specific provisions to benefit Micro, Small, and Medium Enterprises (MSEs) in this tender. The government encourages MSE participation through reserved contracts, simplified registration processes, and potential financial assistance for capacity building. Startups can also leverage these supports, aligning their products with policies such as ‘Make in India’ to enhance local sourcing and production capabilities.
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