Title: Procurement of Automotive Fluids and Lubricants

Reference Number: 2abae7a4d
Issuing Authority: Department of Military Affairs, Ministry of Defence

The Department of Military Affairs under the Ministry of Defence invites tenders for the procurement of automotive fluids and lubricants. This tender encompasses the supply of various essential products including Antifreeze Premium Coolant (20 Ltr Bottle), Engine Oil (1 Ltr), Break Fluid Dot 3 (1 Ltr), Break Fluid Dot 4 (1 Ltr), and Maximile Feo Engine Oil (6 Ltr Bottle). The total quantity required is 22 units across different product categories listed in the tender documentation.

Scope of Work and Objectives

The primary goal of this tender is to ensure the availability of high-quality automotive fluids and lubricants that meet the operational needs of the military vehicle fleet. Suppliers will be required to provide products that adhere to specific performance and quality standards. The selected vendors are expected to deliver these products within stipulated timelines to designated locations as provided in the tender detail section.

Eligibility Criteria

To qualify for participation, bidders must be registered entities capable of supplying automotive fluids and lubricants. The entities are expected to possess relevant certifications, including quality certifications (ISO or equivalent). Additionally, all bidders must have a minimum experience in delivering similar products, demonstrated through past performance records.

Technical Requirements

All products supplied must meet or exceed industry standards in terms of performance and quality. The relevant technical specifications, including viscosity, corrosiveness, and compliance with environmental regulations, must be detailed in the submissions. Vendors will also need to provide supporting documents, including test reports and compliance certifications.

Financial Requirements

Bidders must demonstrate their financial stability and the capability to fulfill contract obligations. This includes providing evidence of financial records, bank statements, or any document that showcases financial health. All proposals must adhere to the pricing structure specified in the tender.

Document Submission Details

Interested bidders must submit their proposals electronically via the designated platform by the specified deadline. Submitted documents should include:

• Technical proposal
• Financial proposal
• Required certificates and compliance documentation
  Any missing information may result in disqualification from further evaluation.

Special Provisions

The Department encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Provisions may exist for preferential treatment in the evaluation process, designed to foster innovation and local entrepreneurship.

Evaluation Process

Proposals will be evaluated based on quality, compliance with technical specifications, and price competitiveness. The evaluation team will assess all submissions against predetermined criteria. Feedback will be provided post-evaluation to unsuccessful bidders, with emphasis placed on transparency in the process.

Delivery Locations

The successful vendors will be required to deliver the products to various designated locations as specified in the tender documents. Timelines for delivery will be strictly observed to ensure operational efficiency.

Contact Information

For any inquiries regarding the tender, participants are encouraged to directly contact the Department's procurement office through the communication channels specified within the tender documentation. Please note that all queries should be raised electronically to ensure timely responses.

By participating in this tender, vendors not only contribute to national defense requirements but are also presented with an opportunity to engage with government contracts fostering sustainable business growth.