Procurement of IT Equipment for Department of Military Affairs
DVD Writer HP,Acer Monitor,Mother Board Laptop,Fuser Unit HP MFD 436DN,Head Printer 3210
Tender Timeline
Tender Title: Procurement of IT Equipment for Department of Military Affairs
Tender Reference Number: 24f590a64
Issuing Authority/Department: Ministry of Defence, Department of Military Affairs
The Department of Military Affairs under the Ministry of Defence is inviting vendors to submit bids for the procurement of essential IT equipment. The scope of work includes the supply of various computer hardware and peripherals critical for operational efficiency and productivity. The items mentioned in the tender include DVD Writers, Acer Monitors, Laptop Motherboards, Fuser Units for HP MFD 436DN, and Head Printers such as the HP 3210, with a total quantity of five units required.
Scope of Work and Objectives
The primary objective of this tender is to acquire high-quality IT equipment to enhance the operational capabilities of the Department of Military Affairs. Vendors must ensure that all supplied equipment adheres to the specified technical requirements and meets the quality standards set forth by the Ministry.
Eligibility Criteria
To qualify for participation, bidders must meet several eligibility requirements, including but not limited to:
- Being a registered manufacturing or selling entity with valid documents.
- Compliance with local procurement regulations.
- Previous experience in supplying IT equipment to government or large-scale enterprises.
Technical Requirements
Bidders are required to provide:
- Detailed specifications for each item included in the bid.
- Quality certifications such as ISO standards relevant to IT hardware.
- Explicit warranty duration for all supplied products.
Financial Requirements
Vendors must:
- Submit a bid reflecting competitive pricing aligned with the market trends.
- Prepare for an Earnest Money Deposit (EMD) as specified, ensuring financial commitment to the bid.
Document Submission Details
All required documents must be submitted electronically through the designated procurement portal by the stipulated deadline. Documentation should include:
- Technical proposal.
- Financial bid.
- Compliance certifications.
- Any other related documentation as per tender requirements.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides benefits as part of the government's initiative to support local businesses. Furthermore, compliance with the 'Make in India' policies is highly encouraged to bolster domestic production.
Evaluation Process
Bids will be evaluated based on:
- Adherence to technical specifications.
- Compliance with eligibility requirements.
- Competitiveness of pricing.
- Quality standards of submitted equipment.
Delivery Locations
Successful bidders will be responsible for delivering the equipment to specified locations as outlined in the tender. All logistics arrangements should ensure timely delivery in accordance with the requirements of the Department.
Contact Information
For any queries regarding the tender or submission process, vendors may refer to the official contact points listed on the procurement portal.
This tender represents a significant opportunity for suppliers of IT equipment, providing a platform to engage in government contracts while contributing to the modernization of the Department of Military Affairs.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
To participate in the tender, the eligibility requirements include being a registered entity under applicable laws. Bidders must have valid licenses and experience in manufacturing or supplying similar IT equipment. Furthermore, compliance with local procurement regulations and quality standards is mandatory.
Bidders are required to submit various documents, including:
- A detailed technical proposal outlining product specifications.
- Financial bid indicating competitive prices.
- Relevant certifications that demonstrate adherence to quality and compliance standards.
- Any additional documentation specified in the tender.
The evaluation process consists of several phases, focusing on assessing technical compliance, examining financial bids, and determining eligibility based on listed criteria. Each bid will be reviewed to ensure it meets the necessary quality standards and offers competitive pricing.
The Earnest Money Deposit (EMD) is a security measure intended to ensure that bidders are committed to fulfilling the contractual obligations if awarded. The required amount and further specifics regarding payment should be detailed in the tender documentation.
Yes, the tender offers specific benefits for Micro, Small, and Medium Enterprises (MSEs), aligning with the government’s initiative to promote local businesses. This includes a level playing field in the bidding process and possible relaxations on various compliance requirements, provided they adhere to essential quality and performance standards.
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