Tender Title: SUPPLY OF EM AND BR ITEMS
Reference Number: GEM/2025/B/6154989
Issuing Authority
The Department of Military Affairs under the Ministry of Defence is responsible for the issuance of this tender. This authority is committed to enhancing the operational capabilities of defence forces through timely procurement of essential items.
Scope of Work and Objectives
The objective of this tender is to procure and deliver a variety of Electrical and Mechanical (EM) and Building Repair (BR) items. The comprehensive list of required materials includes:
- Tube lights
- MCCBs (Molded Case Circuit Breakers)
- Cables and Copper Cables
- Street lights and Flood lights
- MCBs (Miniature Circuit Breakers)
- Additional items such as exhaust fans, lugs, insulation tape, and various plumbing fixtures.
The total quantity required encompasses 5,606 units, with an overall aim to ensure reliable electrical and plumbing installations as part of the military infrastructure.
Eligibility Criteria
Bidders must meet the following eligibility criteria to participate in this tender:
- Applicants should demonstrate capability by providing proof of previous similar supply contracts.
- Registration with relevant authorities and compliance with applicable regulations is mandatory.
- Bidders must be financially sound, supporting their capability to deliver the required quantities in stipulated timelines.
Technical Requirements
Technical specifications for the items must conform to industry standards that ensure durability and functionality. Bidders are required to provide detailed specifications for each item being offered, ensuring all quality standards are met.
Financial Requirements
- Bidders must present a valid Earnest Money Deposit (EMD) as specified.
- Financial stability must be evidenced through recent bank statements or audit reports.
- Pricing should be competitive, and bids will be evaluated based on financial terms alongside technical merit.
Document Submission Details
All proposals should be submitted electronically through the designated online portal, adhering to file specifications:
- Accepted formats include PDF, DOC, and XLS.
- Bidders are encouraged to follow the formatting instructions outlined for clarity and organization.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to apply. Provisions may be made available to foster participation from these entities, promoting inclusivity and innovation in supply chains. Furthermore, compliance with the 'Make in India' policy will be evaluated, prioritizing locally sourced items where possible.
Evaluation Process
The evaluation will be dual-faceted, encompassing both technical and financial assessments:
- Technical bids will be reviewed for adherence to specifications.
- Financial bids will be considered only if technical requirements are satisfactorily met.
- Scoring will weigh both aspects to derive the most advantageous proposal for the government.
Delivery Locations
The required items will be delivered to specified military bases and related facilities as indicated in the tender documentation. Successful bidders must factor in logistics and potential geographic constraints for timely deliveries.
Contact Information
For further inquiries regarding this tender, bidders are encouraged to refer to the official communications channel provided on the government’s procurement website.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of demonstrating previous experience in similar supplies. Additionally, bidders must be compliant with all applicable regulatory frameworks and financial requirements to ensure a robust bidding process.
Bidders should have valid registration certificates, quality certification for products supplied, and documentation affirming compliance with technical specifications. These documents are critical to demonstrate adherence to quality standards set by the issuing authority.
The registration process involves submitting an application through the official tender portal, where bidders must also upload necessary documentation in accepted formats such as PDF and XLS. It’s advisable to prepare all required documents prior to starting the online application for a seamless submission experience.
Bidders are required to submit an Earnest Money Deposit (EMD), the amount of which is detailed in the tender documentation. This deposit serves as a security measure to ensure that bidders are serious in their intention to participate and fulfill the contract obligations if awarded.
Micro, Small, and Medium Enterprises (MSEs) are provided with special conditions that may include relaxed eligibility criteria and DSP (Development and Standardization Procedures) incentives. Startups are encouraged to apply, benefiting from policies promoting local manufacturing and innovation, specifically aligning with Make in India initiatives.
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