The GEM/2025/B/6137986 tender is issued by the Department of Military Affairs, under the Ministry of Defence. This tender focuses on providing comprehensive Event, Seminar, Workshop, Exhibition, or Expo Management Services on a national scale, tailored to meet the specific objectives as outlined in the scope of work (SOW).

Scope of Work and Objectives

The primary objective of this tender is to secure a service provider who can deliver high-quality management services for various events organized by the Ministry of Defence. This includes not only event planning and execution but also coordination with multiple stakeholders to ensure seamless operations. The awarded contractor will be responsible for all aspects of event management, including venue selection, logistics, coordination, and post-event evaluation.

Eligibility Criteria

To be eligible for this tender, applicants must be registered entities with demonstrable expertise in event management. Key eligibility criteria include:

• Valid registration with appropriate business regulatory authorities.
• Experience in managing similar events at a national level.
• Proven track record of successful project execution within defined timelines and budgets.

Technical Requirements

Bidders should possess the following technical specifications:

• A trained and qualified team with experience in event management.
• Tools and technology for effective management of events including online registration systems and event marketing platforms.
• Compliance with industry standards for safety and risk management.

Financial Requirements

Proposals must comprehensively outline the financial framework:

• A detailed budget estimate, including all anticipated event costs.
• Submission of an Earnest Money Deposit (EMD) as specified in the tender guidelines.
• Information on any performance securities or guarantees required for the successful execution of the contract.

Document Submission Details

All documentation must be submitted electronically through the designated e-procurement portal. Entities are required to provide complete tender submissions in accepted formats, ensuring compliance with all outlined requirements to avoid disqualification.

Special Provisions

To encourage participation from diverse businesses, especially from Micro, Small, and Medium Enterprises (MSEs) and startups, provisions are in place allowing for flexible bid criteria, weighted evaluation benefits, and support from government initiatives.

Evaluation Process

Submissions will undergo a rigorous evaluation process focusing on both technical and financial aspects. Contracts may be awarded based on competitive bidding, where successful bidders are identified by their expertise, financial viability, and innovative solutions presented in their proposals.

Delivery Locations

The activities will be conducted across various locations as identified by the Department of Military Affairs, encompassing different parts of the country to ensure broad reach and engagement.

Contact Information

(Details on direct contact with the Department of Military Affairs are not available; however, inquiries can be directed through the official website of the Ministry of Defence or the designated e-procurement portal.)

In summary, the GEM/2025/B/6137986 tender encompasses a broad scope of requirements aimed at selecting a qualified vendor to deliver exceptional event management services to the Ministry of Defence, enhancing the overall execution of national events and workshops.