Department of Military Affairs Tender by Indian Army (GEM/2025/B/6169089)
CHAIR,STANDING,LED TV,OFFICE,UPHOLSTRY,SOFA SET,FIRE EXTINGUISHER,LADAKI FLAG,LADAKI FLAG,FRIDGE,FR
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Tender Title: REQUIREMENT OF MISC ITEMS FOR OFFICE
Reference Number: GEM/2025/B/6169089
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence invites tenders for the procurement of a variety of miscellaneous items intended for office use. This tender encompasses a wide range of products essential for effective office operations and includes chairs, standing furniture, LED TVs, office upholstery, sofa sets, fire extinguishers, Ladaki flags, fridges, rubber items, and round padlocks among other requirements. The total quantity for this procurement is set at 179 units across the various specified categories.
Scope of Work and Objectives
The primary objective of this tender is to fulfill the requirements of the office space within the Department of Military Affairs by procuring quality office furnishings and equipment. Bidders are expected to supply the listed items adhering to the specified technical and quality standards, thereby ensuring maximum functionality and comfort for the department's operational needs.
Eligibility Criteria
Bidders must meet the following eligibility criteria:
- Being a legally registered entity in the relevant trade.
- Having prior experience in supplying similar office items to governmental or public sector departments.
- Compliance with all statutory obligations pertaining to the procurement process.
Technical Requirements
All items must meet the prescribed technical specifications outlined in the tender documents. This includes compliance with quality standards and safety regulations specific to each category of items mentioned. Bidders are encouraged to provide detailed product catalogs affirming conformity to the stated technical requirements.
Financial Requirements
Bidders are required to demonstrate financial stability and capability through relevant documentation, which should include:
- Audited financial statements for the past three years.
- Proof of capability to fulfill the order quantity and secure necessary capital support if needed.
Document Submission Details
Bidders must prepare and submit their quotations as per the guidelines set in the tender documents. All submissions should include:
- Technical proposals
- Financial proposals
- Any additional supporting documents that demonstrate compliance with the requirements. Submissions must be made electronically via the specified procurement platform to ensure seamless processing.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups. Bidders belonging to these categories may avail themselves of special provisions intended to foster their inclusion and competitiveness in government procurement processes.
Evaluation Process
Tenders will be evaluated based on an established criterion that includes:
- Compliance with technical specifications
- Financial competitiveness
- Previous performance and feedback in similar procurements
- Overall capability to deliver on time
The evaluation committee will ensure fairness and transparency throughout the process to select suppliers based on merit.
Delivery Locations
Items procured through this tender must be delivered to designated locations as outlined by the Department of Military Affairs. Bidders should include details about their logistics capabilities within their submission.
Contact Information
For any inquiries regarding this tender, bidders may refer to the official communication channels listed in the tender portal. It is highly encouraged to clarify any doubts prior to submission to ensure compliance with all tender requirements.
This tender is an opportunity to supply essential office equipment, and all eligible bidders are encouraged to participate actively to fulfill the needs of the Department of Military Affairs.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant licensing and legal standing in the industry, possessing experience in similar procurements, and complying with statutory regulations. Bidder qualifications must be clearly stated in the submission, and the Department of Military Affairs reserves the right to conduct due diligence to verify eligibility.
The technical specifications for the items require adherence to industry quality standards, including compliance with safety protocols specific to each item type. Required documentation includes product brochures or certification to confirm that items meet these specifications. Bidders should be prepared to present evidence of meeting quality standards during the evaluation process.
An Earnest Money Deposit (EMD) is a mandatory requirement for participating in this tender. The deposit serves as a safeguard for the buyer, ensuring the bidder’s commitment to the procurement process. Bidders should refer to the tender documents for specifics on the deposit amount, acceptable payment methods, and refund procedures.
Tender proposals must be submitted electronically via the designated portal as specified in the tender documentation. Bidders should prepare comprehensive proposals that include technical and financial offers, along with any supporting documents to ensure compliance with submission guidelines.
Yes, this tender includes special provisions for MSEs and startups, encouraging their participation in the procurement process. Benefits may include relaxation in eligibility criteria, waiver of certain fees, and opportunities for tailored support to strengthen their bidding capabilities in government contracts, aligning with the ‘Make in India’ initiative.
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