Tender Timeline
Tender Title: COOK HOUSE DINING HALL
Reference Number: GEM/2025/B/6099591
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The COOK HOUSE DINING HALL tender is announced by the Department of Military Affairs under the Ministry of Defence with the aim of procuring essential materials and parts required for the construction and setup of dining facilities for military personnel. This tender covers multiple aspects of dining hall provision, specifically catering to two locations identified as GELEMO and TAKSING.
Scope of Work and Objectives
The primary objective of this tender is provision of the following:
- Shelter Parts: Supplying essential shelter components specific to the cook house dining hall to ensure functional and secure dining accommodations for personnel.
- Construction Materials: Delivering construction materials necessary for the building of the dining hall and its internal pathways (dimensions: 18.00 meters into 2.00 meters).
- Furniture: Providing furniture fittings aligned with military standards for comfort and utility, specifically designed for dining purposes.
- Fire Alarm Systems: Installation of fire alarm systems to meet safety regulations and ensure the security of personnel dining in the facility.
Eligibility Criteria
Eligible bidders must demonstrate compliance with the following eligibility requirements:
- Must be a registered entity in accordance with stated regulations.
- Proven experience in similar projects within a specified timeframe.
- Financial stability to ensure timely execution of project requirements.
Technical Requirements
Bidders must provide documentation detailing their capacity to meet technical specifications including but not limited to:
- Compliance with relevant quality standards.
- Detailed design proposals that adhere to military standards.
- Evidence of previous projects completed within the military sector or similar.
Financial Requirements
Financial documentation is essential as bidders will be evaluated based on:
- Adequate financial turnover in alignment with the project demands.
- Compliance with the Earnest Money Deposit (EMD) as specified below.
- Transparent payment terms that align with project milestones.
Document Submission Details
All proposals and associated documents must be submitted electronically through the designated government e-procurement platform. Submission must include:
- Completed tender application form including company details.
- Technical and financial bids in separate documents.
- All necessary certifications as outlined in the eligibility criteria.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startup businesses, providing opportunities for innovation and local engagement in line with 'Make in India' policies.
Evaluation Process
Submissions will undergo a rigorous evaluation process focusing on:
- Compliance with technical specifications.
- Financial viability and integrity of bids.
- Companies' previous experience and performance evaluations.
The Ministry of Defence may opt to conduct site visits to validate proposals.
Delivery Locations
Delivery of the materials specified within the tender must be completed at the designated locations: GELEMO and TAKSING.
Contact Information
For any inquiries related to this tender, please refer to the official contact avenues provided within the government procurement portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating experience in similar projects, and maintaining financial stability. Bidders must also possess relevant certifications that align with military procurement standards. It’s essential that all eligibility documentation is submitted alongside the technical and financial proposals to ensure compliance.
Bidders are required to submit a series of certifications such as a business registration certificate, GST registration, quality assurance certificates, and any relevant experience certificates. These ensure that participating entities comply with technical specifications and quality standards stipulated in the tender.
The submission process mandates that all documents be submitted electronically through the designated e-procurement platform. Bidders must present separate technical and financial bids along with the required certifications in a complete and organized manner. Adhering to correct electronic formats is critical to avoid rejection of submissions.
Yes, this tender specifically encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Such entities may benefit from relaxed eligibility requirements and added evaluation points during the selection process, fostering local innovation and supporting the ‘Make in India’ initiative.
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