Department of Military Affairs Tender by Indian Army (GEM/2025/B/6156255)
Hiring of Consultancy Services - Percentage based - Technical Consultant; Technical Consultant; No;
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Tender Title: Hiring of Consultancy Services
Tender Reference Number: GEM/2025/B/6156255
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs is seeking qualified consultants to participate in the Hiring of Consultancy Services tender. This tender aims to engage an expert Technical Consultant who will provide specialized services in a percentage-based capacity. The selected consultant will be responsible for delivering professional advice aimed at enhancing operational efficiencies and strategic planning within the defense sector.
Scope of Work and Objectives
The primary objective of this tender is to procure consultancy services that will assist the Ministry of Defence in achieving its goals. The scope includes:
- Conducting comprehensive assessments of existing systems and suggesting improvements.
- Developing actionable strategic plans tailored for the department's specific needs.
- Delivering ongoing support and guidance to implement recommendations.
Eligibility Criteria
To be eligible for participation in this tender, bidders must:
- Be a registered entity with valid business licenses.
- Demonstrate a minimum of five years of experience in consultancy services, particularly in the defense sector.
- Provide at least two references from previous clients where similar services were successfully rendered.
Technical Requirements
Bidders are required to submit the following technical documentation:
- A detailed proposal outlining the approach, methodologies, and tools to be used.
- Profiles of key personnel who will be involved in the project, detailing their qualifications and relevant experience.
- Evidence of previous work or projects completed in related fields.
Financial Requirements
Interested parties must meet the following financial benchmarks:
- Submission of a valid Earnest Money Deposit (EMD), as specified in the tender guidelines.
- A clearly articulated pricing structure, which should be transparent and itemized.
Document Submission Details
All documents must be submitted electronically through the designated government portal. Bidders are advised to ensure that all submissions adhere to specified formats and guidelines to avoid disqualification.
Special Provisions
Certain provisions are available for Micro, Small, and Medium Enterprises (MSEs) and startups, including relaxations in eligibility criteria, favorable payment terms, and potential preference during the evaluation process. These measures aim to foster inclusivity and support smaller entities in accessing government contracts.
Evaluation Process
The evaluation of submissions will be conducted following a systematic process that includes:
- Initial qualification screening based on submitted documents.
- Technical evaluation of the proposals based on predefined criteria.
- Financial bidding evaluation, where the pricing structures of qualified technical bids will be compared.
Delivery Locations
Services are expected to be provided onsite at various locations as directed by the Department of Military Affairs during the contract period. These locations will be communicated post-selection.
Contact Information
For any inquiries or clarifications, potential bidders may refer to the official contact channels listed on the government portal. Affairs regarding the tender should be directed to the designated contact personnel as indicated in the documentation.
This tender represents a critical opportunity for qualified consultants to contribute to the strategic objectives of the Department of Military Affairs. Interested consultants should ensure compliance with all specifications and deadlines outlined in the tender documentation to maximize their chances of successful engagement.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid business licenses and meeting a minimum of five years of experience in consultancy services, preferably in the defense sector. Additionally, bidders need to provide references from at least two previous clients where similar consultancy services were successfully executed.
Participants must submit various required certificates, including valid business registration, proof of experience in consultancy work relevant to the tender’s scope, and any specific certifications that may enhance their qualifications. It is essential to ensure that all documents are properly certified and up to date.
The registration process for this tender should begin with creating an account on the designated government portal. Once registered, bidders can submit their electronic documents as per the tender’s guidelines. It’s important to follow all procedural instructions meticulously to avoid any complications during submission.
The accepted document formats include PDF and Word files, as outlined in the tender documentation. Bidders are recommended to ensure that all documents are properly formatted and clearly legible. Adhering to format specifications is crucial to prevent disqualification.
The payment terms specified may vary based on the project’s complexity and duration. Generally, payments will be structured in accordance with deliverables, with milestones defined in the contract. These terms will be detailed thoroughly in the final agreement following the evaluation and selection process.
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