Tender Title: Procurement of Stationary Items
Reference Number: GEM/2025/B/6122148
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The Procurement of Stationary Items is aimed at obtaining essential stationary supplies for the operational needs of the Ministry of Defence. The total quantity required is 1495 units, encompassing various products that include but are not limited to ballpoint pens, envelopes of A3 size, laminated sheets, CD markers, blackboard markers, lead pencils, sticky notes, scissors, staplers, and various forms of tape. This procurement is crucial to ensure the seamless functioning of administrative and military activities, necessitating high-quality products that meet established standards.
Eligibility Criteria
To be eligible for participation in this tender, vendors must meet certain criteria. Registrants are required to be legally registered entities, fully compliant with local regulations, and capable of supplying the goods specified in the scope of work. Prospective bidders will be evaluated based on their ability to deliver high-quality stationary items within the stipulated timeframe.
Technical Requirements
Vendors must provide products that conform to specific technical specifications set forth by the Ministry of Defence. This includes adherence to quality standards in both materials and manufacturing processes. Additionally, documentation verifying compliance with required quality control measures must be submitted alongside bids.
Financial Requirements
Bidders are expected to demonstrate sound financial stability through verifiable financial documents. These may include balance sheets, profit and loss statements, and bank references. Pricing should be competitive while still meeting the quality specifications outlined in the tender documentation.
Document Submission Details
Interested vendors should prepare a comprehensive bid package that includes all relevant documentation. Bids can be submitted electronically through the designated government e-marketplace platform. Each submission must be accompanied by the requisite supporting documents, including proof of eligibility, technical specifications, and financial information.
Special Provisions
This tender also encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These entities may be entitled to special consideration and support in the evaluation process, thereby promoting inclusivity in public procurement.
Evaluation Process
The evaluation of bids will follow a systematic approach based on both technical compliance and financial evaluation. Bids will be assessed for quality, adherence to specifications, and overall pricing. It is imperative that potential bidders ensure their submissions are complete and adhere to all stipulated guidelines to guarantee consideration.
Delivery Locations
Successful vendors will be required to deliver the stationary items to designated locations specified by the Department of Military Affairs. Details regarding delivery schedules and logistics will be shared with successful bidders post-award.
Contact Information
For inquiries related to this tender, vendors may contact the Department of Military Affairs directly through the official channels identified in the tender documentation.
In summary, the Procurement of Stationary Items is a significant undertaking by the Ministry of Defence aimed at fulfilling critical administrative needs with high-quality supplies. Bidders must ensure compliance with all eligibility criteria and submit comprehensive bids to be considered for this opportunity.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered entity in compliance with local laws. Bidders should possess the capability to supply high-quality stationary items listed in the tender. Additionally, vendors are expected to demonstrate financial stability and compliance with specified technical standards. It is crucial that all prospective bidders review their qualifications thoroughly to ensure they meet eligibility criteria before submitting their bids.
To successfully bid for the procurement of stationary items, vendors must provide various certificates that demonstrate compliance with quality and safety standards. Commonly required documents may include ISO certifications, product quality assurance certificates, and relevant local compliance certifications. Ensuring that all required documentation is prepared and included in the bid submission is essential for a valid entry into the tendering process.
Bids for stationary supplies must be submitted electronically through the designated government e-marketplace platform. Vendors need to prepare a comprehensive package that includes eligibility proof, technical specifications, and financial documents. It is important to ensure that all submissions adhere to the specified formats and guidelines to avoid disqualification during the evaluation phase.
Payment terms for the procurement of stationary items typically align with established government procurement policies. Vendors may be required to furnish a performance security, often calculated as a percentage of the contract value, to ensure compliance with delivery and quality standards throughout the supply period. Further details regarding specific payment timelines and performance security amounts should be reviewed in the tender documentation.
Yes, the procurement process has specific provisions for Micro, Small, and Medium Enterprises (MSEs). These benefits may manifest through prioritized evaluation, relaxed financial criteria, or additional support during the bidding process. Encouraging participation from MSEs aligns with broader objectives of promoting local entrepreneurship and fostering inclusive growth within government procurement initiatives.
In summary, understanding the eligibility requirements, adherence to technical specifications, and submission guidelines are intrinsic to successfully participating in this government tender for stationary items.
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