Tender Title: Supply of Stationery
Reference Number: 1c1cbce2
Issuing Authority
This tender is issued by the Department of Military Affairs, under the Ministry of Defence. The department is dedicated to maintaining the operational capacities of military installations, ensuring that they have access to essential supplies that support various functions.
Scope of Work and Objectives
The primary objective of this tender is the procurement of multiple types of stationery items categorized under Cartridge 1, Cartridge 2, Cartridge 3, Cartridge 4, Cartridge 5, and Cartridge 6. The successful bidders will be responsible for delivering a total quantity of 14 sets of these stationery products.
The scope covers:
- Supply of the specified stationery items as per the Bill of Quantities (BOQ) provided.
- Ensuring timely delivery to meet military administrative needs.
- Compliance with all technical specifications outlined in the tender documentation.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet several eligibility criteria:
- Companies must be registered legal entities in India.
- Relevant experience in supply of stationery products must be demonstrated.
- Bidders must comply with all applicable laws and regulations pertaining to the supply of goods.
Technical Requirements
Vendors are expected to adhere to the following technical specifications:
- All items must conform to the specifications detailed in the BOQ.
- Products must meet the quality standards set forth by the Ministry of Defence.
- Compliance with safety and environmental protocols is mandatory.
Financial Requirements
Bidders are required to present their financial proposals, ensuring:
- Competitive pricing in alignment with market standards.
- Details of the payment terms, including payment milestones and schedules.
- Submission of an Earnest Money Deposit (EMD) as stipulated in the tender documentation.
Document Submission Details
All required documents must be submitted online through the designated portal. Important items to include:
- Bid proposal.
- Financial bid.
- Required certificates proving eligibility and compliance.
Special Provisions
- Micro, Small, and Medium Enterprises (MSEs) and startups will receive benefits during the tender evaluation process, as detailed in the government’s procurement policy.
- Compliance with 'Make in India' initiatives is encouraged, promoting local sourcing and manufacturing.
Evaluation Process
The evaluation of bids will involve:
- Assessment of compliance with technical specifications and eligibility criteria.
- Price evaluation based on the submitted financial proposals.
- Selection of the most advantageous bid that offers value for money while fulfilling the requirements of the Department of Military Affairs.
Delivery Locations
Successful bidders will be responsible for shipping the stationery items to specified military locations as outlined in the final contract agreement.
Contact Information
For further inquiries regarding this tender, interested vendors can reach out through the designated departmental communication channels, as specific contact details are not publicly listed in the documentation.
Tender BOQ Items
6 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India, demonstrating relevant experience in supplying stationery products, and complying with all applicable laws and regulations related to procurement. Additionally, bidders must adhere to the technical specification criteria set forth in the tender documentation to ensure their offerings meet the needs of the Department of Military Affairs.
Bidders must provide all necessary acquisition and compliance certificates that establish their business legitimacy and operational capability. This includes proving registration as a business entity, along with any quality assurance certifications that confirm the stationery products conform to standards set by the Ministry of Defence.
The registration process involves completing the online registration form available on the tender portal. Vendors must provide relevant business details and documentation that proves their eligibility. Following registration, vendors may submit their bid proposal and supporting documents directly through the portal.
The accepted document formats typically include PDF, Word documents, and Excel sheets, as stipulated in the tender documentation. It is essential to ensure that all submissions are clear and legible, conforming to the format specifications provided for the bid proposals.
Payment terms will be detailed in the tender documentation, outlining the process and schedule for payments post-delivery. Additionally, a performance security deposit may be required to guarantee the successful completion of contractual obligations, with specific details provided during the evaluation phase of awarded contracts.
This structured content provides a clear and comprehensive outline of the tender details and addresses the most common queries related to the process, ensuring accessibility and transparency for interested bidders.
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