The GEM/2025/B/6123263 tender, titled "Plant AND SPARES," is being issued by the Department of Military Affairs under the Ministry of Defence. This tender focuses on the procurement of a comprehensive range of spare parts and components essential for the maintenance and operational efficiency of military equipment. It includes items such as gaskets, distilled water, clutch seal kits, O-rings, recoil spring seals, among many others, ensuring that crucial machinery remains functional and reliable.

Scope of Work and Objectives

The primary objective of this tender is to supply a total quantity of 272 items that fall under the broad category of maintenance spares and plant components. These items are vital for ensuring that military vehicles and support equipment operate at peak performance. The selected vendor will be required to deliver high-quality products that meet the specified technical requirements and adhere to the quality standards mandated by the Department of Military Affairs.

Eligibility Criteria

To qualify for this tender, bidders must be registered entities capable of delivering the required products. This includes, but is not limited to, manufacturers and suppliers who meet the necessary industry certifications and compliance standards. Companies must demonstrate their ability to fulfill large quantity orders while maintaining quality and reliability.

Technical Requirements

Proposals must meet stringent technical specifications, including compatibility with defined military standards. Bidders are expected to provide documentation verifying that their products adhere to all applicable industry quality standards and testing criteria.

Financial Requirements

Bidders must be prepared to meet specified financial criteria, including the provision of an Earnest Money Deposit (EMD). Detailed financial documents will be required to verify the bidder's ability to maintain stable operations and deliver on large order volumes.

Document Submission Details

All submissions must follow the specified guidelines and include all required documentation in an organized manner. The format of documents accepted includes PDFs and other commonly used file formats. Bidders are encouraged to consult the official guidelines to ensure all submissions meet the required standards.

Special Provisions

There are special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, allowing them to participate and benefit from this procurement opportunity. This aligns with the government's initiatives to promote local businesses and support self-sufficiency in military supply chains.

Evaluation Process

The evaluation of submitted bids will be conducted based on a number of criteria, including price compliance, quality assurance, and delivery timelines. A performance security requirement will also be assessed as part of the evaluation. The selection process is designed to ensure that the most capable and compliant suppliers are chosen to partner with the Ministry of Defence.

Delivery Locations

The delivery of the specified items will be to designated military locations as outlined in the bidding documents. It is crucial for bidders to understand delivery logistics as part of their proposal, ensuring timely and efficient distribution of the goods.

Contact Information

For any inquiries regarding this tender, potential bidders are advised to reach out through the official channels provided by the Department of Military Affairs. All questions should be directed to the procurement office to ensure clear and accurate communication.

By participating in the GEM/2025/B/6123263 tender, suppliers have an opportunity to engage with a vital sector of public service, contributing to the operational success of military forces through the provision of essential components.