Tender Title: Supply of Spices and Condiments
Reference Number: 261702e7
Issuing Authority/Department:
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The primary scope of this tender is the procurement of spices and condiments as per specified Indian Standards. This includes products such as Chilly as per IS 2322, Coriander (both whole and ground) conforming to IS 244, along with various other spices including turmeric, cumin, black pepper, and cloves.
The objective is to ensure a steady and reliable supply chain of high-quality spices for the Department of Military Affairs, to support their operational requirements and maintain the quality standards expected within the military food provisions.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility requirements:
- Be a registered entity under applicable laws.
- Hold requisite certifications for food safety and quality compliance.
- Ensure compliance with specifications outlined in the tender documentation.
Technical Requirements
The technical requirements for bidders include adherence to:
- Measurement standards for spices as specified by applicable Indian Standards.
- Quality assurance processes that guarantee product integrity.
- Packaging specifications that are conducive for storage and transportation of spices to prevent spoilage.
Financial Requirements
Bidders will be evaluated based on their financial capacity to supply spices in the volume required, alongside the evaluation of their pricing structure. The tender does not categorize itself as a high-value procurement.
Document Submission Details
Interested suppliers should submit their documentation through the specified online portal. Required documents include:
- Bids containing pricing information and delivery timelines.
- Proof of eligibility, including registration and certification documentation.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and Startups will receive benefits as per government norms which encourage participation from smaller entities. Bidders must indicate if they qualify as MSEs or Startups when submitting proposals.
Evaluation Process
Bids will be evaluated based on quality, compliance with specifications, delivery capability, and financial offer. The aim is to select vendors who can provide the best value for supply under predefined quality standards.
Delivery Locations
Successful bidders will be required to deliver spices as per the designated locations specified by the Department of Military Affairs. This will generally include multiple locations within the jurisdiction of the Ministry of Defence.
Contact Information
For inquiries regarding the tender, it is recommended to contact the Department of Military Affairs through their official communication channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
11 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with appropriate certifications demonstrating compliance with food safety and quality standards. Bidders must also adhere to the specifications outlined in the tender documentation to ensure they meet the necessary qualifications.
Bidders are required to comply with the technical specifications denoted by Indian Standards for spices. This includes adhering to quality standards for packaging, storage practices, and quality assurance processes that maintain the integrity of the spice products throughout the supply chain.
The submission methods require bidders to submit their proposals via the official online portal. This includes all necessary documentation, such as pricing, delivery timelines, and proof of qualifications such as registration and certifications as specified in the tender.
Yes, there are performance security requirements that may be specified in the tender documentation. Bidders are typically required to provide a financial guarantee to ensure adherence to contract terms, which showcases their commitment to fulfilling the order as per the outlined specifications.
Bidders qualifying as Micro, Small, and Medium Enterprises (MSEs) or Startups can avail themselves of special provisions designed to encourage their participation. This might include relaxed eligibility criteria, reduced bidding fees, or prioritized evaluation within the award process, fostering an inclusive environment for these smaller entities within the procurement sphere.
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